Administration Co-ordinator

2 days ago

India Mott MacDonald Full time

Time sheet administrator for SMS
- Prepare letters of invitation for visa for staff visiting India and for review of visa letters for staff travelling outside India, secure signature from signatories. MMPL coordinator for Global partnership programme of UKVI (for seeking UK visa for MMPL staff)
- Assisting MMPL Statutory Board (setting up meetings, signatures on board resolutions/MOM/PoAs)
- Co-ordinate for securing monthly inputs from various stakeholders for unit finance meeting
- Co-ordinate for Power of Attorneys - including custodian of all originals
- Planning and organizing meetings, events, conferences, travel arrangements and staff functions, accommodation and any special requirements.
- Coordination with other functions, agencies, vendors for admin requirements.
- Responsible for all confidential correspondence, follow-up and meetings deadlines.
- To be successful in this role it is essential that you have:

- Exceptional organisational and diary management skills
- Proficiency with Microsoft Office 365, including, Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, etc.
- Excellent communication and interpersonal skills
- Professional approach to work environment
- Ability to independently develop and implement activities within overall tasks allocated
- Ability to work to deadlines

**Job Profile**
- Agile and safe working environment
- Competitive annual leave and sick leaves
- Group incentive scheme
- Group term life insurance, Workmen’s compensation and Group medical insurance coverage
- Short and Long-term Global employment opportunities
- Global collaboration and knowledge sharing
- Digital Innovation and Transformation

**Other Information**

**Equality, diversity and inclusion**
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.**Agile working**
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

**Job Ref**
- 64255BR

**Recruiter Contact**
- Debalina Dutta

**Country**
- India

**Region/State**
- ALL - India

**Discipline**
- Administration

**Sector**
- Corporate Services

**Website Region**
- Asia Subcontinent

**Website Sector**
- Corporate services

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