Accounts Executive

2 days ago

Gandhinagar, India Swastik Placement Agency Full time

**2.** Job Summary:
2.1 Manage procurement activities, including vendor coordination, purchase order processing, and stock management.

2.2 Ensure accurate and timely financial record-keeping, including payments, GST filings, and reconciliation.

2.3 Maintain compliance with organizational policies and government regulations related to purchases and accounts.

2.4 Facilitate smooth communication between vendors, internal departments, and management.

2.5 Monitor and resolve discrepancies in purchase bills, payment advice, and GST reports.

2.6 Prepare and update reports, including stock statements, payment schedules, and account balances.

2.7 Support administrative and operational functions related to procurement and accounts.

3. Key Responsibilities

3.1. Process purchase orders and ensure timely receipt of goods and services.

3.2. Regularly check and update the raw material (RM) and packaging material (PM) registers.

3.3. Maintain and verify stock records, including label inventory and material requirement lists.

3.4. Coordinate with vendors for quotations, negotiation, and order placement.

3.5. Ensure proper documentation for inward goods, GRN, and purchase bills.

3.6. Process GST returns (GSTR-1 and GSTR-3B) as per the timeline and communicate with the CA for verification.

3.7. Maintain accurate payment advice sheets and ensure timely vendor payments.

3.8. Reconcile accounts, including pending bills and GST filings.

3.9. Monitor and update credit and debit notes and balance sheets regularly.

3.10. Ensure all purchase bills are accurately recorded and resolve discrepancies.

3.11. Ensure accurate filing and maintenance of purchase and accounts-related documents.

3.12. Regularly check the GST bills in GSTR-2B and withhold payments if discrepancies arise.

3.13. Prepare closing stock statements and DEC statements after month-end.

3.14. Manage vendor queries and ensure proper resolutions.

3.15. Support other departments with procurement and accounts-related queries.

3.16. Communicate updates on procurement and accounts processes to the management.

Pay: ₹40,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

**Experience**:

- Cost Audit: 1 year (preferred)
- Tally: 1 year (preferred)
- GST: 1 year (preferred)
- Stock Reconciliation: 1 year (preferred)

Work Location: In person

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