Fuel Assistant

Org. Setting and Reporting
- This position is located within the United Nations Organization Stabilization Mission in the Democratic Republic of Congo ( MONUSCO). The Fuel Assistant will be based in Goma. The Fuel Assistant will be responsible to support Fuel Unit and will report to the Chief, Fuel Unit.
- Responsibilities
- Ensures that fraud prevention procedures are reviewed and updated, and they meet fuel monitoring needs of the Mission through the dashboard and advice management of Fuel Prevention actions. -Assists in implementing petroleum, oils, and lubricants (POL) provision and related services to the Mission. -Carries out random and regular fraud inspections, independent on-site physical fuel stock, checks and ensures that no fuel is lost due to misappropriation. -Provides support to Fuel Unit on demand plans when required. -Assists and coordinates on the job training of junior staff members. -Prepares and initiates requisitions for the purchase of fuel equipment/items. -Review expenditure against budget allotment for fuel and monitor fuel contracts Not-To
- Exceed (NTE) amounts. -Logs in all data in the Electronic Fuel Management System (EFMS-2) software, analysis fuel consumption and notifies the Fuel Manager of consumption irregularities. -Receives POL invoices from the fuel contractor, verify for accuracy and process for timely payment. -Coordinates with all the Fuel Unit clients to ensure timely compliance with demands. -Prepares delivery document of POL products for authorization. -Collects and consolidates requests of bulk fuel to users and process barcode. -Implements the standard operation procedures for fuel management. -Inspects the strategic fuel reserve and Local Fuel reserve for compliance in all locations. -Enforces all Safety, Health and Environmental (SHE) instructions and guidelines in work areas and prepares safety incident reports. -Performs fuel related Quality Assurance (QA) procedures. -Implements audit recommendation and prepares document and equipment set up for audit visit. -Consolidates fuel expenditure against the funds allocated by purchase orders in respect of related requisitions. -Work in the Fuel Fraud Prevention Cell. -Receives complaints from clients, record, analyze and take corrective action. -Performs other duties as delegated.
- Competencies
- Education
- High school or equivalent diploma is required. Accounting/Finance background is desirable.
- Job - Specific Qualification
- Technical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations is desirable.
- Work Experience
- Six years of progressively responsible experience in two or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration; (3) maintenance/repair of fuel equipment are required. Experience in Electronic Fuel Management Systems is required. Experience in petroleum supply chain is desirable. Quality assurance/quality control procedures related to POL operations in a field environment is desirable. Experience working in a conflict or post conflict environment is desirable.
- Languages
- English and French are the working languages of the United Nations. For the position advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable.
- Assessment
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.