Executive Assistant
2 weeks ago
**Job description**
**Role & responsibilities**
**Personal Support**:
- Managing personal appointments and social engagements.
- Handling personal errands and tasks.
- Coordinating household management and maintenance.
- Assisting with personal finances and paperwork.
**Administrative Support**:
- Organizing and maintaining files and records.
- Preparing documents, reports, and presentations.
**Calendar and Schedule Management**:
- Expertly manage complex calendars, including scheduling meetings, appointments, and conferences across multiple time zones. Proactively identify and resolve scheduling conflicts.
**Travel Management**:
- Arrange extensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Prepare travel expense reports accurately and efficiently.
**Information Management**:
- Organize and maintain highly confidential files, documents, and records, both physical and digital, ensuring easy retrieval and compliance with data security protocols.
**Stakeholder Liaison**:
- Act as a professional and courteous liaison between the COO/MD and internal/external stakeholders, including clients, partners, and employees.
**Local Commutes**:
- Be readily available to commute within the city for various tasks, including errands, event coordination, or urgent deliveries, as assigned.
**Problem-Solving**:
- Proactively identify potential issues and offer solutions, demonstrating excellent judgment and problem-solving skills.
- Bachelor's degree in any related field.
- Minimum of **5 years of progressive experience** as an Executive Assistant supporting C-suite executives (COO, MD, CEO, etc.).
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
- Excellent organizational and time management skills.
- Strong **communication (written & verbal)**and interpersonal skills.
- Ability to multitask and prioritize effectively.
- Proven ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced, demanding environment.
- Discretion and confidentiality in handling sensitive information.
- **Flexible for local commutes within the city, often with short notice.**
Regards
HR Team
Pay: Up to ₹800,000.00 per year
Application Question(s):
- What is your current CTC (in LPA)?
- What is your expected CTC (in LPA)?
- What is your notice Period?
- Are you ok with Churchgate as the job location?
Work Location: In person
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