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Billing/accounts Executive

2 weeks ago

HSR Layout Bengaluru Karnataka, India Clout Business Network Limited Full time

**Key Responsibilities**:1. **Billing and Invoicing**:

- Generate and process client invoices
- Ensure accurate billing based on trip sheets, time, and distance traveled.
- Review and reconcile billing discrepancies by liaising with clients and other departments.
- Issue credit memos for billing corrections or adjustments.
- Maintain detailed records of all invoices and payments processed.

2. **Accounts Receivable Management**:

- Track payments and follow up on outstanding invoices to ensure timely collection.
- Prepare aging reports to monitor overdue accounts and initiate collection procedures.
- Coordinate with the collections department to resolve payment issues and ensure proper payment schedules.
- Update client payment records and resolve any billing-related queries.

3. **Transaction Processing**:

- Accurately input all financial transactions related to rentals (e.g., client payments, deposits, charges).
- Assist with processing payments (cash, credit card, or bank transfers) and maintaining cash flow records.
- Ensure proper documentation and filing of transactions in the company’s accounting software.

4. **Financial Reconciliation**:

- Reconcile daily, weekly, and monthly financial transactions (payments, receipts, refunds) with the company’s financial records.
- Ensure all receipts and payments align with the records and investigate discrepancies.

5. **Reports and Documentation**:

- Prepare and maintain detailed records of revenue and expenses.
- Generate and provide reports for senior management, including financial summaries, cash flow status, and billing analysis.
- Assist in preparing financial statements as per the company's accounting policies.

6. **Customer Relationship Management**:

- Respond promptly and professionally to customer inquiries regarding invoices, payments, and billing issues.
- Provide support in resolving billing disputes or issues by coordinating with the relevant departments (e.g., operations, client's Accounts teams).
- Offer clear communication regarding payment deadlines, rental terms, and any changes in billing policies.

7. **System and Database Management**:

- Maintain accurate and up-to-date customer records in accounting systems (CRM, ERP).
- Support the integration of new billing software or updates to improve billing efficiency and accuracy.
- Perform data entry and ensure all customer and transaction details are captured correctly.

8. **Compliance and Standards**:

- Ensure adherence to internal financial policies and external regulatory requirements.
- Assist with audits by providing requested documentation and reports.
- Support efforts to minimize financial discrepancies and ensure the smooth operation of the billing cycle.

9. **Cash Flow Management**:

- Monitor and report on cash inflow from customer payments to maintain healthy cash flow.
- Assist in managing advance payments, deposits, or pre-payments received from customers

**Proficiency in MS Excel is an added Advantage**

**Job Types**: Full-time, Permanent

Pay: ₹10,075.39 - ₹33,240.24 per month

Schedule:

- Morning shift

Work Location: In person