Receptionist

1 day ago

Gurugram Haryana, India Grandview Consulting Full time

**Job Overview**:The Receptionist at Grand View will manage our front desk daily and perform a variety of administrative and clerical tasks. As the first point of contact for our clients, the Receptionist's duties include offering administrative support across the organization, coordinating front-desk activities, including distributing correspondence and redirecting phone calls.

**Key Responsibilities**:

- Front Desk Management: Greet and welcome guests as soon as they arrive at the office, ensuring a positive first impression of the organization.
- Communication Handling: Answer, screen, and forward incoming phone calls, ensuring prompt and professional communication.
- Appointment Coordination: Schedule meetings and appointments, managing the real estate agents’ calendars efficiently.
- Real Estate Support: Assist real estate agents with preparing documents, including lease agreements, contracts, and listings, as well as collecting and distributing property details.
- Database Maintenance: Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Record Keeping: Update calendars and schedule meetings. Keep detailed records of visitor logs and office expenses and costs.
- Office Supplies Management: Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
- Mail Management: Receive, sort, and distribute daily mail/deliveries.
- Report Creation: Prepare reports and presentations with statistical data, as required.

**Skills and Qualifications**:

- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Experience with administrative and clerical procedures.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude with a genuine desire to meet the needs of others.

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Work Location: In person

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