Export Documentation Executive

14 hours ago

Madhapar Rajkot Gujarat, India Positive group Full time

**Key Responsibilities**:

- **Prepare Export Documents** including invoices, packing lists, shipping instructions, certificates of origin, and other compliance documents as per country-specific requirements.
- Coordinate with **freight forwarders, shipping lines, and CHA (Customs House Agents)** to arrange timely shipments.
- Ensure **on-time submission of shipping documentation** to banks for LC (Letter of Credit) or DP/DA payments.
- Verify all shipping documents for accuracy and compliance with **international trade regulations** and client requirements.
- Track and monitor shipments and share **pre-alerts and post-shipment documents** with customers.
- Maintain updated knowledge of **INCOTERMS, trade compliance, and export control regulations.**:

- Handle **Bill of Lading instructions** and liaise with shipping agents for B/L issuance.
- Follow up with buyers for **shipping approvals and document acceptance.**:

- Maintain proper records of all export-related documentation for **audit and reference.**:

- Coordinate with internal departments (Production, Accounts, QA/QC) for shipment readiness and document accuracy.

**Qualifications & Skills**:

- Bachelor’s degree in **International Business, Commerce, Logistics, or a related field.**:

- **2-4 years** of experience in export documentation or a similar logistics function.
- Proficient in **MS Office (Excel, Word)** and export documentation software.
- Strong understanding of **LC (Letter of Credit), INCOTERMS, and export compliance.**:

- Excellent organizational and communication skills.
- Ability to work under tight deadlines and multitask effectively.
- Knowledge of **customs procedures** and **EDI systems** is an advantage.

**Preferred Industry**:

- Manufacturing
- Export Trading
- Freight Forwarding
- Shipping / Logistics

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹35,000.00 per month

Schedule:

- Day shift
- Fixed shift

Work Location: In person

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