Purchase Executive

ROLES AND RESPONSIBILITIES OF PURCHASE EXECUTIVE/OFFICER

Undertaking the normal day to day work are the Purchasing Executive/Officer. The

purchasing job description of Executive is mainly tactical and would be something

like this:

- Collate purchase orders and purchase requisitions in order to order materials,

goods and supplies.
- Send them to the suppliers.
- Review inventories and order as required.
- Interact with the suppliers on a day to day basis.
- Review deliveries against the orders.
- Track the status of any orders.
- Deal with non-supplied, under orders, over orders and damaged goods.
- Ensure that any invoices are sent to accounts for payment.
- Produce and maintain all reports.
- Manage any procurement activities including RFP’s (Request for Proposal
- Purchasing Officer has to keep a track of the quality of products and services,

brands, and the on-going price of those goods.
- He has to communicate with the product suppliers to carry out the purchase.
- He has to keep a detailed record of the inventory of goods stored with the company

for its use.
- He also checks the available products in the inventory and deals in the procedures of

faulty product replacement from the supplier.
- He has to meet with the sales and marketing executives of the product manufacturing

firm to understand about any new products available in the market.
- He carries out a detailed market research and survey to find what quality

products are available and what prices are appropriate to be paid for the buy.
- Reviews pending PRs and obtains quotations in consultation with

Manufacturing Head/Directors release POs [Purchase orders] after due

negotiations
- Release LPO after obtaining quotations and negotiating processing charges in

consultation with PPC and Engineering
- Follow up with vendors for supplies
- Selection of vendors in consultation with Engineering for labour jobs and

Directors for suppliers
- Ensure proper documentation for vendor payment

RESPONSIBILITIES
- Purchasing Officer has responsibilities to have discussion with the company

management regarding the budget estimation of the purchasing section.
- With permission from the management, he may even generate and

incorporate policies and procedures pertaining to procurement and cost

control.
- A purchasing Officer has to record the goods and services offered, ordered,

and obtained. If he comes to know that there is a surplus stock accumulated

in the company inventory, he needs to take the necessary steps to dispose it

off without affecting the cost.

OTHER RESPONSIBILITIES
- To be able to prepare the spread-sheet of new supplier price lists for

uploading into the computer. To also monitor the effect that these price

changes has on the competitiveness of the supplier involved. This may mean

that supplier status needs to be changed.
- To assist in market research with competitive pricing if this information is

obtained in the process of doing your duties, and to pass this information onto

the National Sales Manager.
- To attend meetings between other purchasing staff and the Purchasing

Manager, and to contribute to these meetings with questions, ideas and

comments

REPORT
- Cost Saved
- Costing sheets
- Stock statement of Purchased materials/Goods

Ruchita : 8625918900

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person