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Project Coordinator
2 weeks ago
The Global Programme Group (GPG) works with the Firm's leadership to shape and deliver the Firm's strategy as part of an orchestrated programme of change.
The role of a project coordinator sits within the Global Programme Group (GPG) and aims at providing co-ordination and support to a project/program of a reasonable size and complexity delivered by GPG to drive a significant change and realize business benefits.
Role Description & Key Accountabilities
The role incumbent will be responsible for providing day to day operational support to the project managers/ programme managers on various aspects of the project/programme.
A Project Coordinator will be expected to perform the following responsibilities:
- Maintain and monitor project plans, project schedules and other key project control documents in alignment with project delivery framework.- Organize and participate in internal as well as any other key stakeholder meetings and workshops; chair project team meetings on behalf of project/program manager as and when required and directed.- Document the minutes of meeting (MOM) and diligently follow-up on important actions from various project team meetings.- Assist project/program manager in preparation of presentation materials for project meetings and other governance forums.- Provide administrative and logístical support to the project/program manager and wider project team- Raise purchase orders for the supplier invoices, record project expenses and assist project/program manager in tracking project finances.- Track and maintain project risks, issues, actions and decisions and other key project artefacts- Represent project/program manager in GPG internal meetings, as and when required and directed.- Escalate any critical items for project/program manager's attention which may have an adverse impact on project delivery and its outcome.- Create and maintain project management calendar (Project Board schedule, absence calendar for the project team members, travel schedule etc.).- Work with project/program manager and project team to ensure that the project status updates and other materials/information required by Programme Management Office (PMO) is produced on time.- Liaise with internal as well as external suppliers to organize and manage workshop schedules and ensure that needed resources (meeting rooms, videoconferencing, etc.) are arranged for the event(s).- Work with the Change Manager to facilitate project communications, log responses and track attendance at key project meetings/presentations.- Contribute and participate in the preparation and conduct of internal or external quality assurance reviews on the project.- Undertake project tasks and any other responsibilities related to the project as delegated by project/program manager.
Skills, Knowledge & Experience
The role incumbent will possess the following skills and knowledge, preferably practiced in a law firm or other similar professional services company:
- Experience of working on a project, involvement in the co-ordination/administration activities and exposure to the end-to-end project lifecycle or managing substantial parts of the project lifecycle.- Experience of working within a structured project management framework and a reasonable knowledge of project management tools and techniques.- Cultural sensitivity and awareness in dealing with global customers and suppliers.- Knowledge and experience of Microsoft packages, including Project, PowerPoint, Word and Excel.- Strong communications skills, both written and verbal.- Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness.- Good prioritisation and organization skills.- A strong customer centric approach and can lead by example.- A strong desire to solve problems and contribute to a positive and supportive learning environment.
About the Firm
Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution. Clifford Chance's aim is to be the leader of an elite group of law firms.
To find out more about what it is like to work in Clifford Chance in India, please visit link.
Equal Opportunities
At Clifford Chance we understand that our true asset is our people. We believe that each and every one of us should experience an equality of opportunity and an equality of experience here. We are always working to develop and deliver the best and most innovative approaches to make that happen. Inclusion is good for our team and their families, our firm and society.
We are therefore committed to treating all employees and job applicants fairly and equally re
