Shift in Charge

**Job Description for** **Shift In-charge** Document Number NAYA-HR-LAB-JD-08 Version / Revision 01 / 02 Date 28 / AUG / 2024 Prepared by System Coordinator Reviewed by Area Manager Approved by HOD **AMENDMENT DETAILS** **Amendment** **Discard** **Insert** **Notes on Amendments** **No** **Date** **dd.mm.yyyy** **Details** **Rev No.** **Details** **Rev No.** - 1 - 20.08.2018 - Old Procedure - 00 Revised Procedure NAYA-HR-LAB-JD-08 - 01.00 - Organizational Change Requirement - 2 - 17.08.2020 Revised Procedure NAYA-HR-LAB-JD-08 - 01.00 Revised Procedure NAYA-HR-LAB-JD-08 - 01.01 - Annual Review done. No Changes required - 3 - 28.08.2024 Revised Procedure NAYA-HR-LAB-JD-08 - 01.01 Revised Procedure NAYA-HR-LAB-JD-08 - 01.02 - Annual Review done. No Changes required - **JOB PURPOSE - Lead and provide timely and adequate analytical support to processing plants and marketing for monitoring of product quality at various stages, product certification, troubleshooting, special analysis, test run and manpower planning/optimisation. - Compliance of safety rules and regulation, PPE uses, good practices including calibration/verification, RIMS, NABL, Proficiency testing, In-house competency monitoring and training of manpower. Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation. - **ORGANISATIONAL CHART - **ACCOUNTABILITIES & RESPONSIBILITIES **ACCOUNTABILITIES** **ACTIVITIES** **"Planning & Budgeting**:Annual & Facilities plan : To define a business plan that satisfies short and long term business goals **Authority**:To correct any deviations in the process with respect to analytical requirements. - Ensuring proper usage of analytical resources. - Recommending replacement of spares / consumables to respective Area Managers for procurement action. - Execution of calibration and maintenance as per PM schedule.Upgrading of inventory of the spares replaced during PM/BD.**QUALITY MANAGEMENT SYSTEM** **Team Management**:To achieve the team's objectives and continue to do so over time. - Ensure safety practices and work instructions are followed during his shifts. - Communication with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, etc. - Thorough and updated knowledge of IQCM, BIS specification, export, manufacturing specs and respective test methods and significance of test parameters. Updation of standard test methods viz, ASTM, IP, ISO, UOP, BIS, APHA, etc. and ensuring the subordinates are trained and updated. - Ensuring proper manning, job distribution and utilization of resources during the shift. - Ensure analysis is conducted as per schedule and SOP. - Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS. - Certification of Products for dispatch and ensure sample retention. - Confirmation of abnormalities before highlighting to the concerned customer. Informing abnormalities to his superiors. - Coordinate re-test / repeat test as per Area Manager to map competency of individuals to verify their performance and reliability of analysis and maintain records.Initiate development activities to enhance the skill levels.**Systems, Policies & Procedures**:To create a management framework with the capability to achieve targeted gross margin performance. - Ensuring systems and procedures as per RIMS, NABL - Maintain ERIM documentation and records in his area. - Perform periodic internal audits as per management requirement and conduct dept audits. - Ensuring safety rules & regulations of organization, work permits and instructions. **Management**:To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations - Timely & accurate validation of results and reporting - Certification of products and issuance of quality certificates to customers. **MIS**:To enable timely decision making to achieve the business's targets. - Timely validation of results in LIMS - Timely highlighting of abnormality/product failure through LIMS/telephonically. **Coordination Internal & External** - Coordination with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, maintenance, IT, Safety, Admin, etc. **ENVIRONMENT MANAGEMENT SYSTEM** **"Systems, Policies & Procedures**: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations - Adhere to the health, safety, and environment policy and systems. - Maintain and enhance safety Standards to ensure Zero LTIEnsure housekeeping of Laboratory Area including gas cylinder house and sample retention area and surrounding lab territory.**OHSMS** **"HSEF -**Care & Welfare: To achieve a safe and healthy workplace. **Authority**:To stop any unsafe job on observation" - Preparation and issue / closing of Work permit, make T