Executive Security

Name

Designation

Sr No

Objective Name

Description & Measures

1
- All types of port entry passes & foreign national visitors pass. ( For 1200 off role & 550 on role employee + daily visitors, business partners, fore etc. -) + long term passes with quarterly renewal + Permanent IDs cum port entry passes )Prepare all department one day, weekly, Laptop Monthly pass, Vehicle Monthly Pass for all employees & all types of port entry pass without delay and maintain record in system.
- To get all port entry passes approved on time on a daily basis - No complaint should be recorded against us.
- Maintain port entry pass related documents/record as per ISPS guidelines - No NC record in ISPS/ISO 28000 internal & External audit.

Preparing Fournier port entry pass, Coordination with immigration office, PFSO (Port facility security officer), DY Conservator (JNPA), CISF Final authority.2

CISF, ISPS JNPA mock drill & E-port pass & VMS
- Attend security related common mock drill, BU security mock drill, keep record of dills, coordinate with Operation & security to have mock drills are completed as per yearly schedule.
- Keep proper record for SMS, ISPS internal & External certification audit point of view.

Assist to Monitor, maintain E-port pass,
- Randomly Checking of VMS & Follow up if any errors in VMS. VMS system & maintain record.

E-port pass related Host Approval & Follow up if any without delay, correct defects if any errors in E-port passes - Without delay, No complaint against us.3
- Security staff & CISF daily attendanceNeed to check daily attendance & coordinate with security IC.
- Checking Attendance of Security Staff and maintain Record - Daily Bais
- Checking Attendance of CISF Staff and maintain Record Daily basis.
- Share proper errorless report to CISF for billing purposes without delay - Monthly.
- Coordinate with Vendor about security guards training as per plan 2022 - Monthly basis.
- Daily terminal round with security supervisor.

Security Surveillance camera recording checking & its retention period checking.4
- Security/Background checks of staffTo ensure police NOC and background checks are carried out for all contracted staff as per Deputy conservator/PFSO - JN port guidelines basis on instructions by Ministry of home affairs. Ensure contracted staff and hired equipment complies with DPW & GSE engagement programs and local safety & security requirement (ITV/LMV/HMV). Implementation of e-Port passes system to reduce consumption of paper - Carbon footprint. Initiate Foreigner immigration and their port pass process without delay.
- Target: All staff should have a Police verification certificate before joining.

Ensure legal documents of hired equipment are in place and all staffs /visitors & foreign national’s port entry passes arranged timely.5
- ISPS internal & External audit co-ordination with all department for
- ISPS ( International Ship and Port Facility Security Code ) internal & External audit for certification.
- ISO 28000 ISM (Security Management System) internal & External audit for certification.
- Costal Security external audit by Government authority.
- Police force one Mumbai team IB (intelligence bureau), Cost guard, Navy, air force, CISF external audit.

ISO 27001 ITMS (information technology security Management System)6

CLMS & CTMS Data, Involvement in CSR activities

Maintain CTMS & CLMS data in CLMS software.
- Maintain CLMS staff documents - NO NC in Audit
- Enrollment of new employees in Biometric attendance for IN/OUT, Active / Deactivate - No NC in audit.
- Involvement in CSR activities as per BU plan (hours per year per employee)
- To plan one get-together for CLMS supervisor & UDR - Once in a year