Admin Executive

17 hours ago

Gurugram Haryana, India Invokhr Full time

**Job Title: Admin Executive**

**Experience**: 35 Years

**Department**: Administration

**Job Summary**:
**Key Responsibilities**:
**1. Administrative Support**
- Manage day-to-day administrative tasks including documentation, filing, and follow-ups.
- Provide support to senior management in scheduling, correspondence, and task coordination.
- Ensure smooth internal operations and assist in implementing office policies.

**2. Travel Management**
- Coordinate domestic and international travel arrangements for employees and stakeholders.
- Handle bookings for flights, hotels, forex, travel insurance and local transportation.
- Maintain travel records and ensure cost-effective travel planning.

**3. Communication & Coordination**
- Act as a liaison for internal teams and external vendors.
- Maintain effective communication channels to ensure timely delivery of services and supplies.
- Draft and manage official correspondence as needed.

**4. Office Operations**
- Oversee procurement and inventory of office supplies and equipment.
- Manage vendor relationships and service contracts.
- Organize meetings, appointments, and company events.

**5. Document Management**
- Maintain accurate and confidential records, reports, and databases.
- Ensure systematic filing and easy retrieval of documents.
- Support compliance with internal documentation standards.

**6. Reporting & Budget Management**
- Assist in tracking office expenses and maintaining budgetary controls.
- Manage records of invoices, receipts, and purchase orders.
- Support finance and procurement teams with administrative inputs.

**7. Event Management**
- Plan, coordinate, and execute internal events and employee engagement activities throughout the year.
- Collaborate with cross-functional teams and vendors to manage logistics, communications, and on-site arrangements.
- Ensure events are well-organized, within budget, and aligned with company culture and objectives.
- Maintain event calendars, track participation, and gather feedback for continuous improvement.

**Required Skills & Qualifications**:

- 35 years of experience in a similar administrative role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Experience in travel coordination and vendor management.
- Ability to work independently and handle confidential information.
- Positive attitude with a proactive approach to problem-solving.
- Strong interpersonal skills and a collaborative mindset.
- High level of integrity and discretion in handling sensitive information.
- Adaptable and eager to contribute to continuous process improvements.

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