Coordinator, Proposal Support

WSP is currently seeking a part
- to full-time Proposal Coordinator to join our Transportation & Infrastructure Business Line. Reporting to the Proposal Team.
- Read and understand an RFP/RFQ and accurately prepare the proposal brief with data including deadlines, evaluation criteria, maximum page length, font size, restrictions on appendices, etc.
- Gather proposal information for the draft proposal text outline including Corporate Overview, Supplier and Employee Diversity, Health and Safety Overview, and Quality Overview. Gather team member experience and qualifications as well as reference project details to be included in text or presented on tables.
- On all proposals, schedule/facilitate contributions of all parties and ensure RFP compliance. Where several disciplines are involved in a submission, coordinate the information from the various disciplines in a manner that the submission has a uniform and coherent appearance, as well as a singular voice.
- Prepare, maintain, and update complete various versions of company and project documentation including CVs and project sheets.
- Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems. Keep accurate records on proposals in progress, completed, wins, losses, etc.
- Other duties as assigned/required.
- Diploma or Graduate degree in a related field of study, such as Marketing, Communications or Business.
- 3-6 or more years of experience in proposal development and coordination or similar environment such as marketing communications or an administrative role. Proposal, marketing or administrative experience in the Architecture/Engineering/Construction industries is considered an asset.
- Strong English language spoken and writing skills - including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
- Works well independently and with co-workers, responds to coaching and feedback well, and works well with staff at all levels across a large business line.
- A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask.
- Excellent interpersonal and organizational skills.
- Demonstrated ability to prioritize tasks and meet strict deadlines.
- Flexibility to work overtime on occasion to help the team meet proposal deadlines as required.
- Strong knowledge of Microsoft Office with proficiency in Microsoft Word and the use of templates and styles.
- Proficiency in Adobe Acrobat and working knowledge of InDesign is an asset. Ability to prepare graphics such as proposal covers in InDesign working with prepared templates.
- Strong knowledge of SharePoint or similar storage and collaboration platform. Knowledge of SharePoint Online is considered an asset.

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately **4,000 talented people**across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than **73,000 globally**, in 550 **offices across 40 countries**, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones**:Our People, Our Clients, Our Operational Excellence and Our Expertise.**

**We are**
- Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
- A collaborative team that thrives on challenges and unconventional thinking.
- A network of experts channeling our curiosity into creating solutions for complex issues.

**_Inspired by diversity, driven by inclusion, we work with passion and purpose.
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**Working with Us**

At WSP, you can access our global scale, contribute