Planning Executive(Vendor Invoice

2 weeks ago

Bengaluru Karnataka, India Srishti Software Applications Pvt. Ltd Full time

**Role: Executive - Vendor Invoice & Payment Coordination**

**Experience**: 5+ Years
**Department**: Procurement / Finance Coordination
**Reporting To**: Planning Lead
**Location**: Bangalore TS Corporate Office

**Primary Roles & Responsibilities**:
**1. Vendor Invoice Management**
- Act as the single point of contact between vendor partners and internal teams for invoice-related matters.
- **Proactively follow up with vendors** to ensure timely submission of invoices as per agreed timelines.
- Validate invoices against POs, delivery notes, and contracts to avoid discrepancies.

**2. Invoice & Payment Tracking**
- Maintain end-to-end visibility of all invoices from submission to payment release.
- Coordinate between **Vendor, Procurement, and Finance teams** for timely processing.
- Track and maintain a live payment status tracker, highlighting delays and escalations.

**3. Discrepancy Resolution**
- Investigate and resolve invoice mismatches, duplicate entries, tax/GST errors, or missing documentation.
- Communicate resolution timelines to vendors and internal teams transparently.
- Ensure all supporting documentation is aligned with internal finance & audit policies.

**4. Compliance & Controls**
- Ensure adherence to internal **documentation standards, approval workflows, and audit protocols**.
- Regularly update documentation records for audit readiness - including POs, approvals, payment proofs, and vendor communications.
- Ensure compliance with tax regulations, TDS/GST deductions, and statutory filing.

**5. MIS & Reporting**
- Prepare and circulate **MIS reports** on invoice aging, pending payments, exception cases, and vendor payment health.
- Provide inputs to management on vendor performance related to financial discipline.
- Participate in monthly review meetings with finance and procurement.

**Key Skills & Competencies**:

- Strong knowledge of procurement & finance workflow
- Familiarity with invoice lifecycle (PO → GRN → Invoice → Payment)
- Good communication and stakeholder management
- Attention to detail and documentation accuracy

Ability to work under pressure and manage high volumes

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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