
Planning Executive(Vendor Invoice
1 week ago
Executive - Vendor Invoice & Payment Coordination
Experience: 5+ Years
Department: Procurement / Finance Coordination
Reporting To: Planning Lead
Location: Bangalore TS Corporate Office
Primary Roles & Responsibilities:
1. Vendor Invoice Management
Act as the single point of contact between vendor partners and internal teams for invoice-related matters.
Proactively follow up with vendors to ensure timely submission of invoices as per agreed timelines.
Validate invoices against POs, delivery notes, and contracts to avoid discrepancies.
2. Invoice & Payment Tracking
Maintain end-to-end visibility of all invoices from submission to payment release.
Coordinate between Vendor, Procurement, and Finance teams for timely processing.
Track and maintain a live payment status tracker, highlighting delays and escalations.
3. Discrepancy Resolution
Investigate and resolve invoice mismatches, duplicate entries, tax/GST errors, or missing documentation.
Communicate resolution timelines to vendors and internal teams transparently.
Ensure all supporting documentation is aligned with internal finance & audit policies.
4. Compliance & Controls
Ensure adherence to internal documentation standards, approval workflows, and audit protocols.
Regularly update documentation records for audit readiness - including POs, approvals, payment proofs, and vendor communications.
Ensure compliance with tax regulations, TDS/GST deductions, and statutory filing.
5. MIS & Reporting
Prepare and circulate MIS reports on invoice aging, pending payments, exception cases, and vendor payment health.
Provide inputs to management on vendor performance related to financial discipline.
Participate in monthly review meetings with finance and procurement.
Key Skills & Competencies:
Strong knowledge of procurement & finance workflow
Familiarity with invoice lifecycle (PO → GRN → Invoice → Payment)
Good communication and stakeholder management
Attention to detail and documentation accuracy
Ability to work under pressure and manage high volumes
Pay: ₹30,000.00 - ₹40,000.00 per month
Pay: ₹30,000.00 - ₹40,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
**Experience**:
- Vendor Invoice Management: 5 years (required)
- Invoice & Payment Tracking: 5 years (required)
- Discrepancy Resolution: 5 years (required)
- Compliance & Controls: 5 years (required)
- MIS & Reporting: 5 years (required)
- Strong knowledge of procurement & finance workflow: 5 years (required)
- and stakeholder management: 5 years (required)
Work Location: In person
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