Import Documentation

The Import/Exim Officer will be responsible for the seamless and compliant execution of all import logistics, customs clearance, and documentation processes. The primary goal is to ensure the timely and cost-effective arrival and clearance of materials and goods, maintaining strict adherence to all Customs laws, trade regulations, and company policies.

Key Responsibilities

**1. Import Documentation and Processing**
- **Pre-Shipment**: Verify and validate all commercial documents received from foreign suppliers (Commercial Invoice, Packing List, Certificate of Origin, Test Certificates, etc.).
- **Customs Filing**: Coordinate with the Customs House Agent (CHA) for the accurate and timely filing of the **Bill of Entry (BOE)** via the Customs EDI system (**ICEGATE**).
- **Classification**: Accurately determine and confirm the **HS Codes (Harmonized System of Nomenclature)** for all imported goods to ensure correct duty assessment and compliance.
- **Valuation**: Ensure the correct assessment of transactional value for Customs duty calculation, adhering to Customs Valuation Rules.

**2. Logistics and Clearance Management**
- **Shipment Tracking**: Actively track and monitor the movement of all incoming shipments (ocean/air/road) from origin to destination port/warehouse.
- **CHA Coordination**: Manage and coordinate day-to-day operations with the CHA to ensure smooth and swift Customs clearance and delivery.
- **Troubleshooting**: Proactively resolve any issues or discrepancies that may lead to Customs holds, delays, or demurrage charges.
- **Delivery Coordination**: Arrange and finalize local transportation from the port/CFS/ICD to the company's warehouse, ensuring cost efficiency and delivery schedules are met.

**3. Compliance and Regulatory Adherence**
- **Duty & Taxes**: Ensure timely and accurate payment of Basic Customs Duty (BCD), Integrated Goods and Services Tax (IGST), Anti-Dumping Duty (ADD), and other applicable duties/cess.
- **Licensing & Permits**: Manage and maintain records for necessary import-related registrations and permits (e.g., **Importer-Exporter Code (IEC)**, BIS, WPC, or other mandatory Product Group Agency (PGA) licenses).
- **Record Keeping**: Maintain meticulous digital and physical records of all Bills of Entry, duty receipts, and supporting documents as per Customs and company audit requirements.
- **Audit Support**: Assist in internal and external audits related to import compliance and Customs assessments.

**4. Cost Management and Vendor Relations**
- **Freight Negotiation**: Negotiate and finalize competitive rates with Freight Forwarders and shipping lines for inbound logistics.
- **Cost Control**: Monitor and analyze landed cost of imports, focusing on reducing detention, demurrage, and customs clearance charges.
- **Vendor Management**: Evaluate and manage the performance of the CHA, Freight Forwarders, and logistics vendors.

**Desired Skills and Qualifications**
- **Education**: Bachelor's degree (B.Com/B.Sc) or Master's degree (MBA) in Supply Chain, International Trade, or Logistics.
- **Experience**:Minimum 3 years** of dedicated experience in handling end-to-end import operations and Customs clearance.

**Technical Knowledge (mandatory)**:

- Expert knowledge of **Customs Act & Rules** and Indian Import Procedures.
- Strong practical experience with **HS Code Classification** and calculating Import Duty/GST.
- Familiarity with various **Incoterms 2020** and their impact on imported goods.
- Proficiency with the **ICEGATE** and **DGFT** online portals.
- **Software Proficiency**: Proficient in MS Office (especially Excel for analysis) and experience with an ERP system (Tally) for import data entry.
- **Competencies**: High level of attention to detail, strong analytical skills, and excellent communication (written and verbal) for liaising with suppliers, CHA, and internal teams.

Pay: ₹20,000.00 - ₹38,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Work Location: In person