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Dgm - Admin

2 weeks ago

Bengaluru, India Prestige Estates Projects Full time

To manage vendors, verification of vendor bills, vendor payments, reconciliation and staff reimbursements.
- To verify SAP entries for accuracy & compliance to policy guidelines as per WBS and Cost Centre.
- To validate and certify telecommunication excel statements for payment process from all entities, staff deduction against excess usage, reconciliation and to obtain quarterly no due certificate.
- Responsible for procurement and maintenance of Management / Office Vehicles.
- Responsible for coordination with telecommunication Service Providers for network and service related issues across all Prestige Entities, HO, Sites and Branches.
- Negotiate with vendors for competitive costing for admin procurements by frequent price check in the market.
- Preparation of Admin Budget for HO, Project Sites and Branches for upload in SAP.
- Ensure Project Site Office Infrastructure & Administration (Projects, Sales, and CRM Offices) requirements are rightly & timely addressed.
- Responsible for various events & activities organized by Prestige Group (Family Day, Training, KEYS etc).
- Interact with Commercial Leasing, Property Management & Disposal Committee for removal of scrap, demolition as per client requirements.
- To maintain Inventory of assets kept in car parks, store room at various project locations.
- To arrange infrastructure and other requirements like stationery, pantry and housekeeping items for Projects, Sales and CRM offices at all Ongoing Projects including HO.
- To manage building and equipment maintenance like electrical, civil, plumbing, pest control, façade, firefighting, alarm system, UPS, DG and AC.
- Ensure executive team members adhere to the Falcon Cafeteria norms laid down and administration of canteen for non-executive staff.
- To manage CCTV Installation at project sites as per directions of ED-Projects, without hampering the site operations.
- Procurement of diesel for ongoing projects upon receipt of SAP purchase requisition through Projects team.
- Responsible for Insurance for Ongoing and Completed Projects including Vehicles insurance.
- To manage inventory of various assets in sales and CRM office at ongoing project and to take-over the assets as per the inventory list during the project completion.
- Period review of existing administrative SOP’s and creation of SOP’s as and when required.
- Check, monitor and ensure issuance of RFID cards to authorised employees (Staff deployed at PFT or Exception approval by ED-HR) only.
- Preparation of MIS Reports as and when required.
- Periodic physical verification of assets at site location and HO.
- To carry out any other responsibilities assigned by your reporting manager.