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Admin Secretary

2 weeks ago

Bannerghatta Bengaluru Karnataka, India Arigato Healthcare Private Limited Full time

**About the Arigato Wellness.**

**Arigato Wellness**is a multidisciplinary health and rehabilitation centre in Bangalore

focussed on Physiotherapy, Post-Operative recovery, Orthopaedic, Neuro Rehabilitation and Holistic Wellness. Our mission is to help individuals restore strength, mobility, and balance through personalized and evidence-based care**.**

**Summary of the Role**

**Key Responsibilities**
- Manage calendars, schedule appointments and meetings for administrative leadership, including arranging site visits, internal meetings, remote calls.
- Prepare, type and format correspondence, reports, presentations, meeting agendas and minutes; ensure documents are maintained and distributed in timely manner.
- Maintain filing systems (both electronic and paper) for administrative records, patient‐liaison documents, vendor contracts, etc., in line with confidentiality and data protection protocols relevant to a wellness/rehabilitation facility.
- Assist in coordination of patient admissions/discharges (or referral processes) and liaise with hospital, nursing and therapy teams to ensure administrative support for patient flow.
- Support inventory management for administrative supplies (office stationery, front‐desk resources), liaise with vendors for procurement and maintain cost-effective usage.
- Arrange logistics such as travel or accommodation for visiting staff or consultants, booking venues, arranging equipment (audio/visual) for meetings, organising catering where required.
- Liaise professionally with internal departments (therapy, nursing, billing, HR) and external stakeholders (vendors, regulatory bodies, patients’ families) on administrative and secretarial matters.
- Assist in routine financial clerical tasks such as preparing purchase orders, expense claims, invoices (if within scope) and maintain tracking logs.
- Undertake minute‐taking for key meetings, transcribe and circulate minutes, track action items and follow up.
- Facilitate smooth communication flow between teams; escalate issues to supervisor in a timely manner.
- Undertake ad-hoc administrative projects & assignments as directed by the administration leadership.

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person