Plant Admin Executive

When you join Ball you belong to a team of over 22,000 members worldwide. Our products range from infinitely recyclable aluminum cans, cups, and aerosol bottles, to aerospace solutions that enable our customers to have a deeper understanding of our planet and the universe.

Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging. Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.

Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.

No agencies please.

**Purpose of the position**:
To assist the Plant HR manager in the continuous improvement of the plants Payroll function, providing support to the Management team. Become champion for payroll functions.The HR & Admin Executive also has responsibilities to the over plant and central HR function by following Ball’s group control frame work.

**Key responsibilities include**:

- To follow and maintain organisation’s SOPs and safe working practices.
- Comply with all legal requirements related to environment and safety
- Comply with Ball’s Integrated Management Systems (ISO9001 / ISO14001 / OHSAS18001) & BRC/IoP standard, Smeta Standard.
- Monitor and responsible for Statutory compliance of various industrial laws including labour law related to payroll functions
- Face audits and provide accurate data to audit team and compliances and closing of NCs.
- Daily updating computerized attendance & Leave Management records as required under the law.
- Keeping attendance records up to date of the employees who are joining or leaving the organization. Maintain employee personal data and file up to date.
- Preparing monthly salary statement, salary records, distributing salary slips, distributing salary through bank on time with zero error.
- Maintaining PF records, preparing monthly challans, form 12, form 5 10, preparing annual statements, keeping track on its timely submission and payment to the respective authority. Keeping PF and ESIC & Professional Tax records up to date and no failures in submission of returns, all statutory Records as per Payroll.
- Maintaining all records in the prescribed format in relation to various payments made to employees.
- Maintaining MLWF records, keeping track on its timely submission and payment to the respective authority.
- To provide MIS to seniors on time
- Prepare annual returns related to labor office, factory inspector office
- Looking after all AMC’s related to HR & Admin. Functions
- Vehicle management: Support for administering employee vehicle e.g. bus for company employees, car service provide,
- Support for Hotel and guest management. Give direction and strategy to peers and reporting staff,
- Security management : Legal compliance adherence, contract drafting, Strategizing and monitoring working of security men at plant

Administration Responsibility:

- Telephone Operating, Telephone Directory, Employee Master Data base, Intercoms Etc. Fax Management
- Hotel & Travel, Vehicle booking, Food Arrangement for guest, visitors, Expats & employees as and when required.
- Daily and Update Interaction with Facility, housekeeping, Travel, Vehicle Vendor for Good keep of Office All Regular requirements.
- Courier management, courier record keeping for inward - outward & their tracking, with the support of Security
- Guest Management at office.
- Should be very particular about working hours and should set example for others for maintaining work schedule & time management.
- Responsible for Housekeeping and complete cleanliness Office Premises.
- Conference Hall & Meeting Room management
- Prepare, maintain & analyse expenses report of Telephone, Hotels, Travelling, and Vehicle & submit monthly report to th
- e line manager. Submit Monthly Provisions to Finance Dept.
- Support the plant Head for the travel and documentary works specifically.
- Record and forward bills to the account department after approval of HR HOD.
- Should be good at data entry & MIS Management
- Should take care of housekeeping of Admin Bldg.
- Support the HR Team on various MIS requirements.

**Knowledge and experience required**:

- MBA - HR, MLM
- 5 years of Experience in HR & Administration
- Should always be resourceful.
- Should be very good in communications both written and verbal.
- Should have documentation and analytical skills
- Good computer skills - ability to manage via computerised data

**Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe