Accounts & Billing Executive

2 days ago

Mysuru Karnataka, India Strategies96 Full time

**Responsibilities**:1. **Invoice Management**:

- Prepare, generate, and send accurate invoices to customers based on agreements, contracts, or services rendered.
- Ensure all invoices are raised within the appropriate time frame and in compliance with company policies.
- Ensure proper documentation and coding of invoices for easy reference.

2. **Customer Account Management**:

- Maintain and update customer billing accounts and records, including tracking and resolving discrepancies.
- Communicate with customers regarding billing inquiries, payment issues, or adjustments.
- Collaborate with the customer service team to address billing concerns promptly.

3. **Compliance & Documentation**:

- Ensure all billing activities comply with legal and regulatory standards.
- Maintain accurate records of invoices, credit memos, and payments for audit purposes.
- Assist in preparing for audits by ensuring all financial documentation is complete and accurate.

4. **Data Entry & System Updates**:

- Input and maintain billing information into financial systems and software.
- Update pricing information, discounts, and special terms in the system as needed.

5. **Collaboration**:

- Work closely with the accounts team to ensure proper accounting of all billing transactions.
- Collaborate with the sales and procurement teams to ensure billing consistency with contracts or service agreements.
- Coordinate with internal departments (sales, legal, etc.) to resolve billing or account discrepancies.

6. **Reporting**:

- Prepare and submit regular billing reports to senior management.
- Track and report on key billing metrics, such as revenue realization and billing cycles.

7. **Customer Support**:

- Provide billing-related support to clients/customers, ensuring they have clear and accurate information about their bills.
- Resolve customer inquiries regarding charges, discrepancies, and payments effectively and professionally.

**Skills and Qualifications**:

- **Educational Background**:

- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- **Experience**:

- Proven experience in an accounts billing or similar role (3-4 years).
- Familiarity with accounting software and invoicing systems (e.g., Vynyatra, or other ERP systems).
- **Skills**:

- Strong attention to detail and organizational skills.
- Good communication and customer service skills.
- Analytical skills to identify and resolve billing issues.
- Ability to work with tight deadlines and manage multiple tasks.

*
- **Technical Proficiency**:

- Proficient in MS Office (Excel, Word, etc.,)
- Experience with billing software and databases.
- Good knowledge about GST, Tds, Bank Reconciliation etc.,

Schedule:

- Day shift

**Experience**:

- total work: 3 years (required)

Work Location: In person

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