Company Secretary

**Job Title: Company Secretary & Compliance Officer**

**Shareholder Correspondences**

**1.**Verification of Shareholder requests (incl. transmission, deletion, change of name, transposition etc.,) as received from RTA, prepare summary sheets for further approvals and share the Approved cases with RTA post receipt of signature from Signatory for necessary action & MOT.

**2.**Cross-verify MOT details and coordinate with the signatories for signatures.

**3.**Review of Investor requests and replies given by RTA from Karisma Portal on monthly basis. In case of insufficient response/queries, close them mutually on a call after giving them corrective actions or suggestions for improvement.

**4.**Check, Review & Collate documents of Exchange/SCORES/SMART ODR complaints received and resolved during the quarter and save in folder.

**IEPF related filing**:
**1.**Verification of details/documents given by RTA & issuance of Entitlement Letter.

**2.**Preparation of IEPF 5 E-Verification Report based on the documents received from claimant and co-ordination with PCS team for verification & confirmation.

**3.**Upon confirmation, prepare the final form with signed attachments, obtain the signed form and upload it to the portal.

**4.**Filed forms and challans along with the documentation received to be saved in folder & hard copy to be maintained in repository.

**Board / Committee Meeting and Analysts call related activities.**

**1.**Preparation of SRC Agenda Enclosures (incl. Share Transfer Request, IEPF status Report, Corporate Guarantees issuance status, Investor Complaints summary & r edressal, Inward report, List of Top 10 Shareholders, buyers & sellers).

**2.**Preparation for Pre & Post Board meeting Stock Exchange intimations + XBRL files.

**3.**Printing of Board & committee minutes before the meeting along with Attendance sheets and MBP - 4 register.

**4.** Website Upload & related co-ordination with Communication team.

**5.**Stamping the date of entry & date of signing on all minutes and maintaining minutes repository (both soft copy & hard Copy).

**6.**Preparation of Analysts call Transcript & related co-ordination with communication team.

**AGM & Annual Report related activities.**

**1.**Preparation of first cut Q&A for Secretarial Team & list of Speaker shareholders.

**2.** Co-ordination with Admin team for dispatch of Annual reports & maintenance of tracker.

**3.** To ensure Statutory registers for inspection are printed & ready.

**4.** Proof reading of Annual Report received during the design stage.

**5.** Reviewing of XBRL Instance document for filing of Form AOC - 4 XBRL.

**Power of Attorney Tool & issuance process**

**1.** Handling POA issuance or renewal request through the tool & related co-ordination with employees.

**2.** Co-ordination with the signatories for signature & with Admin for notarizations & dispatch of hard copies.

**3.** Co-ordinating with the back-end team for changes or developments in the tool & propose enhancement for POA issuance process.

**4.** Duly issued POA to be released in the tool & maintain repository.

**Corporate Guarantee**

**1.** Receiving Purchase Order (P.O) and draft C.G. from Business along with the concurrence of a Legal Counsel on the draft & vetting the draft CG in line with the P.O.

**2.** Co-ordination for approval & signature of signatories.

**3.** Maintenance of CG register.

**Insider Trading Related Tasks**

**1.** Checking of BENPOS on a weekly basis considering the report shared by RTA.

**2.** Identifying & reporting on violations found along with maintenance of folder.

**3.** Assisting the DP’s in completing the initial and annual disclosures in the tool.

**4.** Preparation of Quarterly training Presentation material post verifying the amendments in PIT regulations.

**5.** Conducting quarterly training on prohibition of Insider Trading, if suggested.

**Other Tasks**

**1.** Preparation / assistance in preparation / verification of ROC forms including MGT 6.

**3.** Research on regulatory updates / Amendments & preparation of presentation explaining the updates to the Board / Employees basis the requirement.

**4.** Research on various topics as per requirement and drafting of documents as per the requirement.

**6.** Preparing of Sitting fees & Commission payable excel after Board Meetings.

**7.** Maintenance of DSC repository for affixing Poovanna’s DSC across all filings including inter-company Agreements followed by quarterly sign off.

**8.** Co-ordination with PCS office, Communication team & Auditors wherever required.

**9.** Document repository.

**10.** Scanning important documents received & Co-ordination with employees for the action. (incl. Bank guarantees, Legal notices, letters etc.,).

**Other Details**:

- 2-5 years experience as Company Secretary
- **Immediate joiners preferred.**:

- **Work Mode**: Onsite (Client Location).

**Point of Contact**:
**Lethesh VP - HR Operations** **WhatsApp**: 9606022795

**J