Back Office Coordinator

2 days ago

Satellite Ahmedabad Gujarat, India TFM Healthcare Services Pvt Ltd Full time

**Job Description - Back Office Coordinator Position**:

- **Daily Attendance Management**:

- Call all staff members every morning to confirm attendance and duty status.
- Update attendance records in the system regularly.
- **Staff Replacement & Leave Coordination**:

- Share daily replacement and leave information with the sales and operations teams.
- Ensure timely arrangement of backup staff where required.
- **Employee Data Management**:

- Maintain up-to-date staff background details and Bank records.
- Keep all joining, ID proof, and verification data organized and accessible.
- **Billing & Ledger Maintenance**:

- Generate bills and ledgers every 15 days for all services.
- Ensure accuracy and timely submission to the accounts/sales team.
- **Financial Record Keeping**:

- Maintain records of staff advances, penalties, and other financial adjustments.
- Coordinate with the accounts team for monthly reconciliation.
- **Home Care Service Records**:

- Maintain up-to-date data of all ongoing and completed home care services.
- Track service duration, staff assigned, and patient feedback.
- **Recruitment Support**:

- Support hiring activities whenever required.

**Required Skills & Qualities**:

- Strong communication and coordination skills
- Basic knowledge of MS Excel and Google Sheets
- Organized and detail-oriented
- Ability to multitask and work under deadlines
- Team player with a positive attitude

**Qualification & Experience**:

- Minimum Graduate (Preferably in Commerce or Administration)
- 1-3 years of experience in back-office or coordination roles

**Job Types**: Full-time, Permanent

Pay: ₹16,396.11 - ₹22,132.73 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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