Administration Assistant

5 days ago

Ahmadnagar, India Thriam Polymers Full time

**Key Result Areas (KRAs) for Administrative Assistant** **1. Attendance Management** - Maintain accurate and complete attendance records for all employees (using company systems). - Generate and print monthly employee attendance reports for security by the end of each month. **2. Financial Transactions** - Verify and record all petty cash transactions accurately into the petty cash sheet. - Ensure all petty cash vouchers are signed by both purchaser and user. - Maintain separate petty cash sheets for each month, with accurate recording of previous balance. **3. Document Management and Record Keeping** - Update various documents and sheets as per deadlines: - PO Status (after dispatch and material received) - Outstanding Status - GST Details - Maintain organized filing systems for documents: (Locations specified in the list) - Attendance (Desktop → Folder → Attendance) - Petty Cash (Desktop → Petty Cash) - PO Status & Outstanding Status (Desktop → Folder ) - Proforma Invoice & Quotation (Desktop → Folder ) **4. Material Management** - Manage material procurement effectively: - Maintain stock levels and generate purchase orders for required items. - Utilize designated formats for purchase orders - Track material delivery schedules and follow up with vendors (using Desktop → Desktop running → Vendor Details). **5. Goods Received Note (GRN) Processing** - Process GRNs upon material receipt: - Verify invoice date, rate, and quantity against purchase order details. - Ensure quality check by the Quality Engineer. - Obtain approval from the Plant Head. - Attach the GRN to the purchase bill. **6. Sales & Dispatch Management** - Generate invoices and challans accurately following the specified steps. - Prepare labor invoices for Thriam Polymers after relevant dispatches. - Update dispatch details and PO status for relevant personnel after Legrand dispatches. **7. Monthly Responsibilities (Variable Weighting)** - Assist with salary disbursement tasks as instructed. - Maintain and update stock statements (monthly updates & submissions). - Manage courier deliveries of documents and bills to the Mumbai office (twice monthly). - Support with bank, CA, and GST office interactions (as needed). - Participate in monthly meetings with staff and laborers support HR activity. **Note**: Monthly Responsibilities" may vary depending on the current needs and priorities. These KRAs provide a clear overview of the key areas the Administrative Assistant needs to focus on to ensure smooth administrative operations within Thriam Pay: ₹12,000.00 - ₹22,000.00 per month Schedule: - Day shift Supplemental Pay: - Performance bonus **Education**: - Bachelor's (preferred) **Experience**: - total work: 2 years (required) **Language**: - Hindi (preferred) - English (preferred) Work Location: In person Application Deadline: 08/12/2024 Expected Start Date: 15/11/2024

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