Administration Assistant

1 week ago

Ahmadnagar, India Thriam Polymers Full time

**Key Result Areas (KRAs) for Administrative Assistant**

**1. Attendance Management**
- Maintain accurate and complete attendance records for all employees (using company systems).
- Generate and print monthly employee attendance reports for security by the end of each month.

**2. Financial Transactions**
- Verify and record all petty cash transactions accurately into the petty cash sheet.
- Ensure all petty cash vouchers are signed by both purchaser and user.
- Maintain separate petty cash sheets for each month, with accurate recording of previous balance.

**3. Document Management and Record Keeping**
- Update various documents and sheets as per deadlines:

- PO Status (after dispatch and material received)
- Outstanding Status
- GST Details
- Maintain organized filing systems for documents: (Locations specified in the list)
- Attendance (Desktop → Folder → Attendance)
- Petty Cash (Desktop → Petty Cash)
- PO Status & Outstanding Status (Desktop → Folder )
- Proforma Invoice & Quotation (Desktop → Folder )

**4. Material Management**
- Manage material procurement effectively:

- Maintain stock levels and generate purchase orders for required items.
- Utilize designated formats for purchase orders
- Track material delivery schedules and follow up with vendors (using Desktop → Desktop running → Vendor Details).

**5. Goods Received Note (GRN) Processing**
- Process GRNs upon material receipt:

- Verify invoice date, rate, and quantity against purchase order details.
- Ensure quality check by the Quality Engineer.
- Obtain approval from the Plant Head.
- Attach the GRN to the purchase bill.

**6. Sales & Dispatch Management**
- Generate invoices and challans accurately following the specified steps.
- Prepare labor invoices for Thriam Polymers after relevant dispatches.
- Update dispatch details and PO status for relevant personnel after Legrand dispatches.

**7. Monthly Responsibilities (Variable Weighting)**
- Assist with salary disbursement tasks as instructed.
- Maintain and update stock statements (monthly updates & submissions).
- Manage courier deliveries of documents and bills to the Mumbai office (twice monthly).
- Support with bank, CA, and GST office interactions (as needed).
- Participate in monthly meetings with staff and laborers support HR activity.

**Note**: Monthly Responsibilities" may vary depending on the current needs and priorities.

These KRAs provide a clear overview of the key areas the Administrative Assistant needs to focus on to ensure smooth administrative operations within Thriam

Pay: ₹12,000.00 - ₹22,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Application Deadline: 08/12/2024
Expected Start Date: 15/11/2024

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