Academic Associate

The **Academic Associate**is responsible for managing academic operations, ensuring compliance with university standards, and facilitating seamless communication between marketing department, authorized centers, and the EdTech Academic team. The role involves verifying center details, preparing course confirmations, managing syllabus and Table of Contents (TOCs), and overseeing examinations and results.

This position requires strong coordination, attention to detail, and the ability to handle multiple academic processes efficiently.

**Key Responsibilities**:
**1. Center Authorization and Course Confirmation**
- **Verification of Center Forms**:

- Confirm the center owner’s credentials and related documents.
- Verify proposed course details to ensure alignment with university guidelines.
- Assess center photos, logos, and authorization payment bills.
- **Course Confirmation Preparation**:

- Prepare course confirmation documents after verifying center and course details.

**2. Syllabus and TOC (Table of Contents) Management**
- **Syllabus Preparation**:

- Develop course syllabus that meet university standards.
- **TOC Collection and Preparation**:

- Collect TOCs from centers for courses requiring approval.
- Prepare TOCs as per the finalized syllabus and course guidelines.
- **TOC Approval Process**:

- Submit TOCs to the EdTech Academic team for verification and approval.
- Revise or clarify TOCs as per the feedback provided by the EdTech team.
- Share the approved TOCs and syllabus with centers via WhatsApp and ensure all documents are saved on the drive for record-keeping.

**3. Examination Management and Results Processing**
- **Student List Verification and Sorting**:

- Verify and categorize the monthly student list shared by the operations team, center-wise and course-wise.
- Cross-check TOC and question paper status for each center.
- **Communication with Centers**:

- Notify centers about exam guidelines, tentative dates, and any pending TOCs or question papers.
- Collect and verify any pending TOCs and question papers before the exam.
- **Question Paper Preparation**:

- Develop question papers following the prescribed university format.
- **Exam Form Submission and Instructions**:

- Provide clear instructions to centers regarding the submission of exam forms.
- **Exam Scheduling and Confirmation**:

- Coordinate with the operations and EdTech teams to finalize exam dates.
- Share the exam schedule, student list, TOCs, and question papers with the EdTech team for approval and circulation.
- **Orientation and Mock Tests**:

- Coordinate with the operations and IT teams to finalize dates for orientation and mock tests.
- Share details of the orientation, mock tests, and exam timetable with centers.
- Monitor the mock examination process and ensure that doubts raised by centers are resolved efficiently via the portal.
- **Exam Monitoring and Technical Support**:

- Supervise exams and collaborate with the IT and EdTech teams to troubleshoot technical issues.
- **Result Collection and Verification**:

- Collect, sort, and verify exam results.
- Maintain absentee lists and internal marks uploaded by centers on the ERP system.
- Cross-check internal marks and address any discrepancies.
- **Reexamination Management**:

- Share absentee lists with the operations and EdTech teams.
- Plan and schedule reexaminations for absentee students, ensuring compliance with university guidelines.
- Share reexamination schedules, TOCs, and question papers with centers and the EdTech team.
- Monitor the reexamination process and ensure accurate collection of results.

**4. Record Management and Documentation**
- **Document Archiving**:

- Maintain accurate records of approved TOCs, syllabus, exam schedules, and results.
- Save and organize all verified documents and communication records on the drive for future reference.

**Job Types**: Full-time, Permanent

Pay: ₹13,000.00 - ₹17,000.00 per month

Schedule:

- Morning shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 2 years (required)

Work Location: In person