Front Desk Officer

4 days ago

Pune Maharashtra, India Optima Life Sciences Pvt Ltd Full time

**Job Title**: Front Desk Officer
**Location**: HO Pune
**Department**: Admin
**Reporting To**: Admin Manager

**Key Responsibilities**:
**1. Front Desk & Reception Handling**:

- Greet and assist visitors, clients, and employees in a courteous and professional manner.
- Maintain a clean, organized, and welcoming reception area.
- Manage visitor logbooks and issue visitor passes as per company protocol.
- Coordinate meeting room bookings and ensure timely setup.

**2. Receipt & Dispatch Management**:

- Handle inward and outward couriers and maintain proper records.
- Ensure timely dispatch and receipt of documents, parcels, and packages.
- Coordinate with courier services and vendors for smooth operations.
- Track deliveries and follow up on pending shipments or issues.

**3. Housekeeping Supervision**:

- Oversee housekeeping staff to maintain cleanliness and hygiene across office premises.
- Monitor daily cleaning schedules and ensure standards are maintained.
- Report maintenance issues to Admin/Facility Manager promptly.
- Ensure availability of cleaning and hygiene supplies.

**4. Transport & Driver Coordination**:

- Manage and assign duties to company drivers.
- Maintain a transport log for vehicle usage, fuel consumption, and servicing schedules.
- Ensure timely pick-up/drop arrangements for employees or guests when required.
- Monitor driver behaviour and ensure adherence to company policies.

**5. Basic Inventory Deployment**:

- Maintain stock levels of basic office supplies and pantry items.
- Coordinate with vendors for inventory procurement as per requirements.
- Issue office supplies to departments against requisitions.
- Track inventory usage and report shortages or surpluses.

**Key Skills & Competencies**:

- Strong communication and interpersonal skills
- Good organizational and time management abilities
- Attention to detail and a proactive approach
- Professional appearance and courteous behaviour

**Qualification & Experience**:

- Any Graduate or related degree in any discipline
- 2-4 years of experience in front office or administrative roles
- Prior experience in handling similar responsibilities is preferred

**Salary**:
2.5 LPA to 3.0LPA

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Supplemental Pay:

- Yearly bonus

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