Trainee, Vendor Control

2 days ago

Bengaluru Karnataka, India Hudson's Bay Company Full time

Vendor Control Team - The Vendor Master Data (VMD) is part of the Global Data & Vendor Management Team which is aligned with North America team and will be responsible for ensuring that the vendors data is introduced in the Vendor Master of all ERP’s with the required quality standards.

The VMD Associate will be accountable for Vendor Master Management processes and governance mechanisms to manage vendor creation, maintenance and queries on a day-on-day basis over full relationship life-cycle. This role will be the main contact with end user’s requesting for creation, record, update, deleting of vendors in any ERP as per the set procedures and standards.

This position will support all functions and businesses through the vendor process assessing, monitoring and checking data is completed with the correct information (ex. scope vendor/ Business scope vendor, Category Code, Payment Term, One time vendor, etc) and allowing creation of vendors according to standards. It is expected this role supports, participates in specific initiatives/ projects resulted from global / regional data projects.

Primary Role responsibilities include:

- Monitor the vendor profiles created in FUSION/ORACLE EBS and ensure there is no duplication
- Validate the vendor information provided by the portco, analyze the data and gather for additional information as per the checklist
- Follow the compliance checks
- Drive vendor master data standards
- Work on any amendment requests received from the portco, Bank updates, De-activation of vendors, Deletion of vendors
- Follow up with the portco and requesters to complete the requests with quality data
- Support E2E vendor master data initiatives e.g. vendor mass deactivation, vendor mass clean-up.
- Update the daily trackers & dashboards with appropriate data
- Establish/ maintain master data reporting, measure compliance and drive data stewardship
- Create/ Maintain documentation regarding process, procedure and training
- Support (global) projects and new technology implementation
- Drive continuous improvement initiatives to increase efficiency, vendor master data quality and seek for further opportunities to drive data standardization

**Job Qualifications**:
Education and Experience:
Knowledge of Accounts payable

1 to 3 years Accounts payable or General accounting experience

Additional Roles and Responsibilities (HBC India Team):
Collaborates with internal and external stakeholders to enable the GIC to succeed as well as build the employer brand in the community

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