Assistant, Office

5 days ago

Jaisalmer, India ChildFund International Full time

**Position title**:**Office Assistant - OFI Project

**Location**: Jaisalmer, Rajasthan

**ChildFund office**: India

**Manager/Supervisor title**:Sr. Field Officer, Jaisalmer, OFI Project

**Position type**:Full-time regular

**Work environment**:On-site

**About ChildFund**
- ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

**ChildFund’s Values**

ChildFund is creating a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

**ChildFund’s Commitment**

**About This Role**
- Office Assistant will be responsible for carrying out support services and managing pantry efficiently at the field office. S/he will be responsible for mail management — all incoming and outgoing and will also support field implementation team in carrying out bank works, filing, etc. She/he will work under the guidance of Senior Field Officer / Field Officer under the project “Tackling the root causes of child labour in India spices supply chains” being implemented at the field location.

**Required Experience and Education**
- PUC 12, Graduate, or other relevant degree.
- Minimum of 2 years of experience in a similar role.
- Experience in managing pantry services and other office support roles.
- Proficiency in communication in local language Hindi and Marwari/ Rajasthani.
- Reading and writing of English and Hindi would be advantage.
- Willingness to travel to remote villages and communities, as and when required to support organising program activities.
- Gender-sensitive with a strong commitment to the empowerment of disadvantaged children.

**Primary Responsibilities**
- Prepare and serve tea, coffee, and snacks to employees.
- Maintain a clean and organized pantry, keeping track of inventory and informing the supervisor when supplies need to be replenished.
- Manage mail by collecting, sorting, and distributing incoming mail; ensuring proper dispatch of outgoing mail, including tasks like franking and labeling.
- Assist the field implementation team with tasks such as bank-related work, filing, scanning, photocopying, local travels organisation, etc.
- Visit government offices for filing returns and completing other assigned tasks.
- Ensure the office is opened and closed at required times.
- Support other departments as needed to ensure smooth office operations.
- Any other tasks assigned by the supervisor.

**Required Competencies**

**ChildFund’s Core Competencies**
- Knowledge of Xerox, scan, printouts
- Courteous, with a strong sense of hospitality.
- Ability to communicate politely with respecting individual differences.

**Other Required Competencies**
- Knowledge of basic office equipment (photocopiers, scanners, etc.).
- Understanding of child protection and safeguarding frameworks would be an asset.

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