Operations Associate

**Operations Associate - Trainee**

Work experience: 0-2 years

Location: Hyderabad (on-site)

Job type: Full-time, Permanent

Job shift: General

**About Vir Innovations Pvt. Ltd.**

Vir Innovations is a technology company based out of Hyderabad that is into Product Design and Development. We deal in segments such as robotics, automated weapon systems, computer vision systems, AI/ML, simulators, and IoT. We are looking for passionate individuals who are creative, smart and committed to company growth as well as personal growth.

**Job Summary**

Vir Innovations is looking for an enthusiastic and proactive operations professional who can support overall business operations by managing day-to-day tasks & and administrative needs with functions such as cooperating with different departments for project management, support in HR activities such as talent acquisition & and retention, administration, and improve processes, procedures and policies of the organization.

Ultimately, the Operations Associate will work with various departments across the organization to ensure all administrative and operational needs are met.

**Responsibilities**
- Organize and maintain organization database & and personnel records.
- Take the lead in the end-to-end recruitment process with the help of the concerned department head.
- Taking part in building organizational culture by conducting team-building and welfare and engagement activities on a monthly basis and retaining talent by ensuring employees are satisfied with their work environment with the help of feedback and assessment forms.
- Assist in documentation such as drafting proposals, quotations, generating purchase orders, invoices, delivery challans, and other necessary documents.
- Performing administrative duties, including follow-up calls, scheduling appointments, arranging travel & and accommodations, and processing expense forms.
- Assist in employee career growth, rewards & and recognition, performance management, and employee satisfaction, with the the help of KPIs, KRAs, and OKRs.
- Update internal databases (e.g. attendance and leave management, employee records).
- Support in HR documents, like employment contracts/ offer letters/ experience letters, and new hire guides.
- Revise organization policies and answer employees’ queries about employee-related issues.
- Setting up new processes & and procedures for swift and smooth functioning.
- Support in the procurement process starting from purchase requisition to receiving the material.
- Liaise with external partners, like college placement officers, and insurance vendors, and ensure legal compliance.
- Assist in payroll by providing relevant employee information (e.g. leaves of absence, sick days, and work schedules).
- Assist in setting up logistics & and delivery of projects.
- Assisting in accounting by book-keeping, maintaining journal entries of expenditure in an organized manner, and supporting GST returns filing.
- Support in inventory management & and organization.
- Actively participate in project management by coordinating with different departments and clients/vendors.
- Performing additional relevant tasks as assigned by the management.

**Skills required**

Ability to take initiative, ownership & work independently, strategic & and analytical thinking, networking skills, conflict management, excellent communication & and listening skills, strong computer proficiency & and organizational skills.
- Have a keen interest in business operations w.r.t responsibilities.
- Open to learn new things
- Ability to manage 25+ employees for smooth organizational operations.
- Strong analytical skills, with the ability to problem-solve and make decisions.
- Strong knowledge of various metrics and methodologies w.r.t operations.
- Ability to quickly learn a tool/software suitable for the organization’s requirement & and put it to effective use.
- Excellent organizational skills, with an ability to prioritize tasks.
- Relevant experience w.r.t responsibilities will be preferred.
- Degree in BBA/MBA/Operations Management or relevant field.

**Job Types**: Full-time, Permanent

**Salary**: ₹216,000.00 - ₹360,000.00 per year

**Benefits**:

- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Day shift
- Fixed shift

Ability to commute/relocate:

- Kukatpally, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Will you be able to bring your own laptop?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Operations management: 1 year (preferred)
- Microsoft Office: 2 years (preferred)

Work Location: In person