Receptionist

4 days ago

Pitampura Delhi Delhi, India Eminenture Private Limited Full time

The **Receptionist** is responsible for managing the front desk and ensuring that visitors, customers, and employees are greeted and assisted in a friendly and efficient manner. The role involves performing administrative tasks, answering phone calls, managing scheduling, and providing general office support ( HR & Admin )**.**

**Working**: 5 days working ( except last Saturday )
- **Meal will be served **_

**1. Front Desk Management**:

- Greet and welcome visitors in a polite and professional manner.
- Answer and direct phone calls to appropriate departments or individuals.
- Manage the reception area, ensuring it is tidy, welcoming, and stocked with necessary materials.

**2. Communication**:

- Provide information to visitors, customers, or clients.
- Relay messages and ensure that communication is effectively passed on to the relevant staff members.

**3. Appointment Scheduling**:

- Manage appointments, including booking and confirming meetings for staff.
- Maintain and update calendars for executives or office personnel.
- Coordinate meeting rooms and set up meeting space when necessary.

**4. Administrative Support**:

- Perform clerical duties such as filing, scanning, photocopying, and organizing office documents.
- Assist with office supplies inventory and place orders when necessary.
- Assist other administrative staff with various tasks as needed.

**5. Mail and Package Handling**:

- Receive and sort incoming mail and packages.
- Ensure timely distribution of incoming documents and packages to the relevant individuals or departments.
- Prepare outgoing mail for mailing.

**6. Data Entry**:

- Input and maintain customer or client information in relevant databases or systems.
- Assist in processing forms and data entry for office records.

**7. Security & Safety**:

- Ensure visitors sign in and out, following the company’s security procedures.
- Monitor access to the building and ensure authorized access only.

**8. Skills & Qualifications**:
**Communication Skills**: Excellent verbal and written communication.

**Customer Service**: Ability to provide excellent customer service, especially in handling inquiries and greeting visitors.

**Multitasking**: Ability to handle multiple tasks simultaneously in a busy office environment.

**Organisational Skills**: Strong attention to detail and ability to stay organised.

**Professional Appearance & Demeanour**: A polished, approachable presence and professional appearance.

**Preferred Qualifications**:

- High school diploma or equivalent (a degree or certification in office management or business administration is a plus).
- Prior experience as a receptionist or in a customer-facing role.
- Experience with office equipment (fax machines, printers, phone systems).

Pay: ₹10,000.00 - ₹12,000.00 per month

**Benefits**:

- Food provided

**Language**:

- English (required)

Work Location: In person

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