Controller of Examinations

**Location **:Ajeenkya DY Patil University, Pune

**Key Responsibilities**:
**1. Examination Planning and Management**:

- Oversee the planning, scheduling, and administration of all university examinations, including semester exams, entrance tests, and other assessments.
- Ensure that examination timetables are prepared and communicated well in advance to all stakeholders.
- Manage the logístical aspects of exams, including room allocation, invigilation, and distribution of examination materials.

**2. Question Paper Management**:

- Supervise the process of setting, moderating, and finalizing question papers, ensuring they meet academic standards and are aligned with the curriculum.
- Ensure the confidentiality and security of question papers from the time of preparation to the administration of exams.Coordinate with faculty and external examiners for the preparation and review of question papers.

**3. Examination Conduct and Supervision**:

- Ensure the smooth conduct of examinations, including the enforcement of examination rules and regulations.
- Oversee the appointment and training of invigilators and examination staff.Address any issues or irregularities that arise during examinations, ensuring prompt resolution.

**4. Evaluation and Result Processing**:

- Supervise the evaluation process, ensuring that it is fair, accurate, and completed within the stipulated time frame.
- Oversee the processing and publication of examination results, ensuring accuracy and transparency.
- Manage the process of re-evaluation, re-checking, and handling of student grievances related to examination results.

**5. Certification and Record Management**:

- Ensure the timely issuance of academic transcripts, mark sheets, and degree certificates to students.
- Maintain accurate and secure records of all examination-related data, including results, question papers, and attendance.Oversee the digitization and archiving of examination records for easy access and retrieval.

**6. Policy Development and Implementation**:

- Develop and implement examination policies, procedures, and guidelines to ensure consistency and adherence to academic standards.
- Regularly review and update examination policies to reflect changes in academic requirements and regulatory standards.Ensure compliance with all regulatory bodies, such as UGC and AICTE, concerning examination conduct and reporting.

**7. Technology and Process Improvement**:

- Implement and manage examination management software and other technological tools to enhance the efficiency and security of examination processes.
- Identify and implement process improvements to streamline examination operations and reduce the likelihood of errors.

**8. Coordination with Academic Departments**:

- Liaise with academic departments to ensure that examination schedules, question papers, and evaluation processes align with academic requirements.
- Work closely with faculty to address any issues related to examinations and assessments.Provide guidance and support to departments in implementing best practices for examinations.

**9. Quality Assurance and Continuous Improvement**:

- Ensure that all examination processes meet the highest standards of quality and integrity.
- Conduct regular audits and reviews of examination processes to identify areas for improvement.
- Promote a culture of continuous improvement within the examination department.

**10.Stakeholder Communication**:

- Communicate effectively with students, faculty, and staff regarding examination schedules, results, and policies.Address and resolve any queries or concerns related to examinations in a timely and professional manner.

**Qualifications**:

- A master’s degree in a relevant field.
- Extensive experience in examination management or academic administration, preferably in a higher education institution.
- Strong knowledge of examination policies, procedures, and regulatory requirements in India.
- Excellent organizational, communication, and leadership skills
- Proficiency in using examination management software and other relevant technologies. Ability to handle sensitive information with the utmost confidentiality and integrity.

**Desirable Attributes**:

- Experience with digital examination platforms and online assessments.
- Familiarity with accreditation processes and quality assurance in higher education.
- Strong problem-solving and decision-making abilities.