Accounts Executive

Assist in managing revenues received and dispersed including

accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
- Cash handling

functions for the hotel and reconcile all cash dropped at the front desk.
- Assist with analysing

financial statements on a monthly basis and report any variances to the concerned department heads.
- Assist with financial and tax audits.
- Assist with preparing tax returns and corporate reporting requirements.
- Assist the

financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
- Assist financial Controller with completing the year-end audit process.
- Review and approve all reconciliation and audit work papers.
- Post

city ledger payments in property management system, reconcile and bill all city ledger accounts.
- Perform follow-up billing and

credit collection documentation and inform Controller of any potential uncollected accounts.
- Reconcile credit card back-up to General

Cashier Summary and inform Controller of any discrepancies.
- Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
- Reconciles bank statements.
- Prepare wire transfer confirmations for reimbursable

invoices.
- Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to

vendors.
- Verify if credit card

service charge is billed correctly for all credit card transactions.
- Reviewing all

ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
- If any imbalance or difference found on the ledger then co-ordinate with the

PMS team to resolving the same.
- Review the postings, payments, revenue and guest

balance reports on a daily basis.
- Ensure correct taxation are applied on all billing software like Property Management systems

PMS), Point of Sale (POS) and SPA software's.
- Maintains accounting databases by entering data into the accounting program.
- Assists with reimbursable invoicing.
- Set up new accounts in accordance with established credit policy.
- Assign unique AR number to new approved accounts on both PMS and

Back office software.
- Assist in reconciling open account

status items.
- Input

General Cashier Summary and maintain binder.
- File and distribute credit card

cancellations, bulletins and credit warnings.
- Process and follow-up on all returned checks accepted as cash payment.
- Record General Ledger and City Ledger reconciliation.
- Analyse revenues,

commissions and expenses to ensure they are recorded appropriately on a monthly basis.
- Maintain Vendor’s permanent files and Certificates of Insurance.
- Maintain contracts for vendors.
- Process payroll or verify payroll dollars and reports.
- Process authorise purchase requests as needed.
- Rotating monthly audits of inventories / Enter final

inventory totals into spreadsheet.
- Maintain Office supplies and order as needed.
- Any other job related duties as and when assigned by the Financial controller.
- Accomplishes accounting and organisation mission by completing related results as needed.JOB REQUIREMENTS

**PREREQUISITES**:
Strong organisational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.

Proficiency with MS Office (Excel / Word) and experience with PMS like IDS software.

**EDUCATION**:
High School Graduate or Master of commerce or BS in Accounting preferred