Document Executive

An **Import Documents Collector** typically works in the logistics or shipping industry, focusing on the collection and management of documentation required for international shipments. The role involves ensuring that all necessary paperwork is gathered, processed, and organized to ensure the smooth import of goods across borders. Here is a more detailed breakdown of the profile:
Key Responsibilities:

- **Collecting Documentation**:

- Gather required import documents such as commercial invoices, bills of lading, certificates of origin, import licenses, packing lists, and other regulatory papers.
- Coordinate with customs brokers, suppliers, and international shipping agents to ensure that all documents are in order.
- **Reviewing Documents**:

- Ensure that all documents comply with local and international regulations, including customs requirements.
- Check for accuracy in terms of product description, quantities, country of origin, and other important details.
- **Handling Customs Procedures**:

- Work closely with customs brokers to ensure proper submission of import documentation for clearance.
- Help resolve any discrepancies between documents and the actual goods.
- **Record-Keeping**:

- Maintain an organized record of all import documents for auditing and future reference.
- Use document management systems or manual filing systems to track and store documents.
- **Communication with Various Stakeholders**:

- Liaise with suppliers, shipping companies, customs authorities, and internal teams to ensure smooth and timely importation of goods.
- Communicate with the legal or compliance department to ensure all regulatory requirements are met.
- **Resolving Issues**:

- Address any missing or incorrect documents, ensuring prompt resolution to avoid delays in shipments.
- Troubleshoot issues related to document discrepancies, customs delays, or legal requirements.
- **Ensuring Compliance**:

- Stay updated on relevant import/export laws, tariffs, and regulations.
- Assist in ensuring the business complies with both local and international laws governing imports.

Skills Required:

- **Attention to Detail**: Ensuring all documentation is accurate and complete.
- **Knowledge of Import/Export Regulations**: Familiarity with international trade rules, customs clearance processes, and international shipping practices.
- **Strong Communication Skills**: Effective communication with suppliers, customs officials, and team members.
- **Organizational Skills**: Ability to manage and track multiple sets of documents.
- **Problem-Solving Abilities**: Quick and efficient handling of any documentation issues that arise.
- **Technical Skills**: Familiarity with document management software or systems (e.g., ERP, customs software).

Qualifications:

- **Educational Background**: A degree in business, logistics, international trade, or a related field is often preferred.
- **Experience**: Previous experience in logistics, import/export operations, or related administrative roles is beneficial.
- **Certifications**: Knowledge or certification in customs procedures or international trade can be a plus.

Work Environment:

- Typically, an Import Documents Collector works in a fast-paced office environment, often within a logistics or freight forwarding company, a shipping company, or an import/export business.
- They may work closely with other departments such as customs, logistics, supply chain, and legal teams.

Career Progression:

- With experience, one can progress to roles such as **Import/Export Coordinator**, **Customs Compliance Specialist**, or even managerial positions in the logistics or supply chain field.

**Job Types**: Full-time, Permanent

Pay: From ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person