Office Coordinator

22 hours ago

Vapi, India Vidhisha Paper Mills Pvt. Ltd. Full time

**Company Profile**:
Vidhisha Paper was established in 2015 with one mission: to bring a reliable, high quality Corrugated Boxes to the Western Region of India. Our passion for excellence is what inspired us to set up manufacturing plant and continues to drive us to this day. At Vidhisha Paper, we hold ourselves to the highest standard and believe in full transparency within our team and with our clients. For that reason, our production process includes many rigorous practices and procedures to ensure the end result is the best it can possibly be.

**Designation**: Office Coordinator.

**Education Qualification**: Any Bachelor’s degree or equivalent work experience.

**Work Experience**:3-4 total years of experience.

**Location**: Vapi, Gujarat

**Salary package**:
**Profile Summary**:The Office Coordinator plays a pivotal role in ensuring the efficient operation of an office or workplace. This position involves a wide range of administrative and organizational tasks to support the smooth functioning of the office environment. The Office Coordinator is responsible for handling various office-related duties, supporting staff, and maintaining a productive and organized workspace.

**Job description**

**Administrative Support**:

- Provide administrative assistance to office staff, including executives and managers.
- Manage office calendars, schedule meetings, and coordinate appointments.
- Assist in creating and maintaining office documents, reports, and spreadsheets.

**Office Organization**:

- Ensure the office environment is tidy, well-organized, and stocked with necessary supplies.
- Oversee office equipment maintenance and repairs, such as photocopiers and printers.
- Manage office inventory, order supplies, and track expenses.
- Maintain and update office records and databases.
- Knowledge of office protocols and etiquette.
- Ability to maintain confidentiality and handle sensitive information.

**Communication and Correspondence**:

- Handle inquiries and redirect them to the appropriate staff members.
- Screen and prioritize mail and deliveries.

**Facilities Management**:

- Coordinate office maintenance, repairs, and renovations as needed.
- Liaise with building management and external vendors for facilities-related issues.
- Ensure the office is compliant with health and safety regulations.

**Meeting and Event Coordination**:

- Arrange and set up conference rooms for meetings, presentations, and events.
- Assist in organizing office events, workshops, and training sessions.
- Coordinate catering and logístical details for meetings and events.
- Greet and assist visitors, clients, and guests.
- Ensure a professional and welcoming reception area.

**Team Support**:

- Assist HR in on boarding new employees, including paperwork and orientation.
- Support staff with general inquiries and requests.
- Collaborate with various departments to facilitate cross-functional tasks.

**Salary**: ₹10,000.00 - ₹13,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

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