Document Controller

1 week ago

Gujarat, India Anant National University Full time

Department: Administration

Posted On 18th Sep 2025

**About Anant National University**:
Anant National University, India’s Premier Design University, is dedicated to training students to devise solutions for global problems through creative thinking.

Our DesignX way is unique in helping young designers develop a better understanding of the context we live in through community immersion, innovation and collaboration. The core of our pedagogy is sustainable design multiplied by a host of knowledge disciplines and technology to make problem solving impactful. Our multidisciplinary undergraduate, postgraduate and doctoral programmes in design, architecture, climate action and visual arts harness the knowledge from various disciplines and traditional practices to integrate it with cutting edge technology to address diverse challenges.

**About (Department)**:
The Office of Administration ensures a supportive and well-functioning environment for employees, students, and stakeholders. Its key functions include administrative support, office supplies management, travel and stay arrangements, facility and hostel management, building maintenance, and coordination of events, workshops, and juries.

**Job Type**:
Full-time

**Reporting to**:
Chief Administrative Officer

**Required Education Qualification and Years of Experience**:
Bachelor’s degree, preferably with experience in MIS

3-5 years of experience in the relevant sector

Prior experience in managing and maintaining MIS will be considered an added advantage.

**Key Responsibility Areas (KRAs)**:

- **Document Control & Management**
- Create, store, and share all Administration documents, making sure they are correct, easy to find, and follow university rules.
- Check that every document is complete, correct, and meets the required standards.
- Keep documents safe in both electronic and paper form, and make sure authorized people can access them quickly when needed.
- Keep track of document changes and updates, ensuring that only the latest approved version is used.
- Assist the CAO in daily tasks as and when requested and suggested.
- Maintain the calendar and schedule meetings on behalf of the CAO.
- Assist in organizing university events and official programmes as and when needed.
- **Billing & Reporting**
- Prepare and share monthly MIS reports on billing with the concerned department.
- Review and verify billing documents, ensuring accuracy and timely submission.

**Key Skills**:

- Knowledge of food safety standards and compliance requirements.
- Ability to work in a fast-paced environment and manage multiple outlets simultaneously.
- Customer-focused with problem-solving abilities.
- Flexible to work shifts, weekends, and during special university events.
- Role involves standing for long hours and supervising both indoor and outdoor dining facilities.

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