Front Desk Admin Executive

4 days ago

Mohali, India Matrix Marketers Full time

**Job Summary**:
As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for our organisation. Duties include offering administrative support across the organisation. You have to coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Multitasking skill is essential for this position.

**Roles & Responsibilities**:

- Greet and welcome guests/visitors/interviewer as soon as they arrive at the office**.**:

- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Will be responsible for Vendor Management.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries/invoices.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
- Order office supplies and keep inventory of stock
- Update calendars and schedule vendors, appointment etc. as per the requirement.
- Arrange internal and external inventory, Itinerary as per the events, activities, trips, guests, etc.
- Staff access card printing.
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Perform all other ad hoc tasks assigned by the line manager.

**Required Skills**:

- Any Diploma in any relevant field, any graduate, post graduate.
- Must have good communication skills.
- Proven work experience as a Receptionist, Front Office Representative or similar role.
- Hands-on experience with office equipment (e.g. Printers, computers)
- Professional attitude and appearance.
- Solid written and verbal communication.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.

**Job Types**: Full-time, Permanent

**Salary**: ₹10,000.00 - ₹20,000.00 per month

**Benefits**:

- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Morning shift

**Education**:

- Diploma (required)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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