Business Support Executive

22 hours ago

Gurugram Haryana, India SWARAN SOFT SUPPORT SOLUTIONS PRIVATE LIMITED Full time

**Position**: Business Support Executive

**Location**: Gurugram, India (On-site preferred)

**Company**: Smartians AI Private Limited

**About Us**:
**Key Responsibilities**:

- ** Administrative Coordination**:

- Manage calendars, meetings, travel schedules, and event logistics for leadership and core team.
- Maintain digital and physical records, documents, and reports.
- ** Vendor & Partner Management**:

- Act as liaison for vendors, service providers, and enterprise collaborators.
- Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups.
- ** MoU & Documentation Support**:

- Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators.
- Follow up on documentation deadlines, execution status, and repository updates.
- ** Travel & Logistics**:

- Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings.
- Support travel-related expense tracking and reimbursements.
- ** Internal Operations Support**:

- Work closely with HR, finance, and marketing to support seamless operations.
- Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants.
- ** Meeting Coordination**:

- Schedule internal and external review calls, prepare minutes, and ensure follow-ups.
- Support CEO Office with investor and partnership engagements.

**Requirements**:

- Bachelor’s degree in Business Administration, Commerce, or related field.
- 2-5 years of experience in office coordination, operations, or executive assistance.
- Excellent written and verbal communication skills.
- Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion.
- Prior exposure to startups, AI/tech firms, or educational institutions is a plus.

**What We Offer**:

- Opportunity to work in a fast-growing AI ecosystem with national and global partnerships.
- Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms.
- A collaborative and innovation-led culture backed by purpose and agility.

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