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Executive Assistant

3 weeks ago

Kandivali Mumbai Maharashtra, India Concept Management Full time

Role - Executive Assistant

Qualification - Any Graduate/PG - Any Specialization

Experience - 10 to 15 Years

Package - 10 to 15 LPA

Location - Kandivali East, Mumbai

Reporting to: - Corporate

Reporting to: - Chairman

Gender Preference: - Male/Female

Industry - Manufacturing

Note - Recommended Industries: Any Reputed Manufacturing Company

**Key Responsibilities**
- Executive Support: Reporting directly to the Chairman, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation.
- Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems.
- Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management.
- Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.
- Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail.
- Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines.
- MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports.
- Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO and other Management executives.
- Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.
- Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences.

**Key Skills**:

- Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.
- Integrity: Impeccable in line with Management office
- Quick Learner: Capable of adapting swiftly to new information and environments.
- Tech-savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail.
- Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

**Job Types**: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹1,500,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 10 years (required)

**Language**:

- English (required)

Work Location: In person