Executive Assistant

2 weeks ago

Mumbai, India American Healthcare Academy Full time

Executive Administrator to VP-Operations (Daycare Com pany)

Primary Duties or Responsibilities:
1. Establishes and operates an efficient office by providing administrative support to the Vice-President-Operations.

2. Manages the day-to-day operational and administrative activities of the Vice-President by setting and monitoring her schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging teleconferences often over different time zones.

3. Receives and prioritizes VP’s correspondence and takes action in drafting correspondence, and forwarding for action and/or distributing information. Responds to the VP’s electronic mail as requested by the VP.

4. Obtains, compiles and extracts information from files, publications, internet, Centre databases and other sources to prepare documents and briefing papers.

5. Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logístical arrangements. Following the meetings, drafts minutes and circulates to participants.

6. Keeps and maintains the Activity Reports of the Office’s staff by collecting the completed forms, auditing and entering the data in the HRD spreadsheet, sending a monthly report to HRD and keeping the staff informed quarterly on their leave balances.

7. Handles confidential and sensitive material related to staffing such as documents related to staffing controls and hiring on behalf of the Vice-President. Also, assists in the orientation and departure process of employees working in the Office of the VP, and of employees reporting to the VP.

Pay: ₹25,000.00 - ₹45,258.31 per month

**Benefits**:

- Work from home

Schedule:

- Evening shift

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (preferred)

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