Officer - Admin
2 weeks ago
**Purpose**:
This role handles the day-to-day administrative and clerical work needed to keep the office running smoothly. It involves managing schedules, handling communication, maintaining records, and supporting various departments with basic office tasks.
**Key Responsibilities**:
- Help manage office operations like directory updates, logistics, and equipment inventory.
- Track office supplies and equipment, reorder when low, and manage related invoices.
- Support coordination between departments for daily operations.
- Update employee details in HR systems, manage leave records, and correct shift timings.
- Handle couriers (Shree Maruti & FEDEX), maintain related logs.
- Assist with employee onboarding - forms, documents, and materials.
- Schedule meetings, interviews, and company events.
- Manage inward/outward registers, leave records, and courier logs.
- Supervise support staff when needed.
- Arrange travel and accommodation for employees and guests.
- Help plan office celebrations like birthdays or parties.
- Manage EPBAX and mobile service accounts (Tata Teleservices & Vodafone Idea).
- Welcome visitors and direct them appropriately.
- Keep project contacts and task tracking organized.
- Ensure office equipment works smoothly - call for repairs or maintenance when needed.
- Maintain front desk instructions and information.
- Monitor and verify utility bills (electricity, DG, security, etc.).
- Handle any other tasks as needed.
- Manage contract attendance, visiting cards, ID cards, and SIM cards.
- Collect and process quotations and bills.
- Create and correct PR (Purchase Requests), GRN (Goods Receipt Notes), and SE (Service Entries).
- Follow up on bill bookings and payments.
- Look after general office cleanliness and maintenance.
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