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Office Receptionist

2 weeks ago

Bengaluru Karnataka, India Blue Cold Refrigeration Full time

**Blue Cold Refrigeration Pvt. Ltd.** is seeking a professional, friendly, and organized **Office Receptionist** to be the first point of contact and welcoming face for our company. This role is vital for ensuring smooth office operations and providing exceptional support to our staff and visitors.

**Key Responsibilities**

**Front Desk Management**
- ** Telephone & Communications**: Answer, screen, and direct all incoming phone calls promptly and professionally. Handle inquiries, take accurate messages, and redirect calls to the appropriate department or personnel.
- ** Mail & Deliveries**: Sort and distribute incoming mail and packages. Coordinate outgoing courier services and manage logistics for deliveries.

**Administrative and Office Support**
- ** Maintain the Reception Area**: Keep the reception, lobby, and common areas (e.g., meeting rooms) tidy, presentable, and stocked with necessary materials.
- ** Office Supplies**: Monitor and maintain inventory of office supplies, stationery, and pantry items, placing orders as needed and ensuring cost-effective purchasing.
- ** Travel Coordination**: Assist staff with basic travel arrangements, including booking local taxis, and coordinating visitor logistics when required.
- ** Data Entry & Filing**: Perform basic administrative duties such as data entry, photocopying, scanning, and maintaining organized physical and electronic files.

**Qualifications**

**Required**
- ** Education**: High school diploma or equivalent; a college degree is a plus.
- ** Experience**: Proven experience (1+ years) working as a Receptionist, Front Office Representative, or in a similar administrative role, preferably in a corporate environment.
- ** Communication**: Excellent verbal communication skills and a professional phone demeanor.
- ** Interpersonal Skills**: A polite, friendly, and outgoing personality with a strong customer service orientation.

**Key Competencies**
- ** Professionalism**: Maintaining a highly professional appearance and attitude at all times.
- ** Organization**: Strong organizational and time management skills with the ability to prioritize tasks.
- ** Reliability**: Punctual, dependable, and capable of working independently with mínimal supervision.
- ** Multitasking**: Ability to handle multiple tasks simultaneously in a fast-paced environment.