Chief of Staff

6 days ago

Gurgaon Sector Gurugram Haryana, India Oikos Ventures Pvt Ltd Full time

_**Role Overview**_

The **Chief of Staff** will act as the **right hand to the leadership**, ensuring smooth coordination across vendors, projects, sites, and the corporate office. This is not just an administrative role — it is a **strategic enabler position** where you’ll wear multiple hats: part project manager, part operations lead, part problem solver.

You will be the glue that holds together the moving pieces of our business — ensuring our projects are delivered seamlessly while maintaining the brand’s premium positioning.
- **Key Responsibilities**_
- **Vendor Management**: Curate, negotiate, and manage high-value vendor and contractor relationships while maintaining the brand’s uncompromising quality to ensure timely, quality service at optimal costs.

**- Luxury Procurement & Coordination**: Source premium materials, furnishings, and finishes globally, ensuring deliveries align perfectly with project timelines seamlessly.
- **Office Coordination**: Manage day-to-day office operations, from documentation and record-keeping to liaising with internal teams and external partners.
- **Budget Monitoring**: Assist in tracking expenses against budgets, flagging any deviations, and suggesting cost-efficient solutions without compromising quality.
- **Leadership’s Right Hand** - Work alongside the founders and leadership team, translating strategic priorities into smooth execution.
- **Process Improvements**: Suggest and implement systems that streamline project administration and vendor communication.
- **Who We’re Looking For**_
- **Experience**: 5+ years in administration, procurement, or operations — ideally in **real estate, construction, or luxury interiors**.
- **Skills**: Strong negotiation skills, excellent organisational abilities, and a flair for multitasking.
- **Mindset**: Detail-oriented, proactive, and able to thrive in a fast-paced, boutique setup.
- **Flexibility**: Willingness to travel to project sites (in and out of state).
- **Tech Savvy**: Comfortable using MS Office, Google Workspace, and project management tools.

**Why This Role is Extraordinary**
- Work on **ultra-premium projects** that push creative and architectural boundaries.

Direct access to the **leadership table** — your voice will shape the company’s growth story.
- Be part of a **boutique, high-energy team** where agility and innovation matter more than hierarchy.
- Grow into a role that blends **strategic leadership with on-ground glamour**.
- Competitive compensation, travel perks, and performance-linked rewards
- Enjoy **autonomy and ownership** in your role, with direct impact on the company’s success.

Pay: ₹800,000.00 - ₹1,000,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment

Application Question(s):

- Do you have proficiency in English to converse with HNIs
- Do you have prior experience in Luxury Real Estate or other Luxury verticals
- Have you done sourcing/ negotiation in your previous jobs
- Are you willing to travel if and when required to places like Goa or Hills
- Are you willing to come to HO in Gurgaon daily

Work Location: In person

Application Deadline: 31/08/2025

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