Finance and Budget Assistant

Org. Setting and Reporting
- These posts are primarily found in the Finance and Budget Section of the United Nations Peacekeeping Operations, Special Political Missions and Service Centers as applicable. The Finance and Budget Assistant, FS-5, usually reports to the Finance and Budget Officer.
- Responsibilities
- Within delegated authority, the Finance and Budget Assistant will perform the following tasks: - Assists with the preparation of cost estimates and budget proposals, in terms of mission resourcing requirements such as staff and non-staff requirements, including programmatic aspects. - Assists, reviews and revises data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs. - Assists with support to Programme/Fund Center managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions. - Supports the administration and monitoring of extra-budgetary resources, including review of agreements and cost plans, issuance of allotments and ensuring compliance with regulations and rules and established policies and procedures. - Processes the redeployment of funds in accordance with the established procedures. - Supports review activities in ensuring the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to management for decision making. - Assists with the preparation of budget performance reports, ensuring that correct and accurate data/information is provided by the various Programme/ Fund Center managers in compliance with the Controller's instructions. - Assists with the review and finalization of performance reports, ensuring valid and adequate variance explanations between approved budgets and actual expenditures. - Provides support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria. - Monitors clients' accounts to identify outstanding debts, planning and implementing a course of action to recover outstanding payments - Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the supervisor. - Carries out duties consistent with the financial delegation in adherence with the UN Regulations and Rules. - Assists in planning, monitoring and reporting of financial and operational performance. - Assists with the preparation of the year-end financial statements. - Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. - Assists with the processing of invoices and payments for providing goods or services. - Assists in reviewing the payment documents to ensure compliance with the Financial Regulations and Rules and administrative directives, and check against purchase orders and other commitment documents to ensure consistency and accuracy. - Processes payment to staff, uniformed personnel and implementing partners. - Investigates erroneous accounting charges and takes appropriate corrective accounting actions. - Contributes to the collection and analysis of data as well as identification of trends or patterns, and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. - Documents requirements and background information used for data analysis. - Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit's contributions for a variety of periodic reports. - Performs other duties as assigned.
- Competencies
- Education
- High school diploma or equivalent is required.
- Job - Specific Qualification
- Not available.
- Work Experience
- Languages
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French is required.
- Assessment
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.