Executive Assistant

3 days ago

Navi Mumbai Maharashtra, India Activity next business solutions Full time

**JOB TITLE : EXECUTIVE ASSISTANT**

The specific role of the executive assistant would be to aid the company in managing its

operations effectively, by creating a single window reporting system between themselves, the

Executive Committee and the owned and operated Hotels under the company's portfolio,

through their respective assigned Managers.

**JOB RESPONSIBILITIES**

1. To assist in managing routine and specific operational tasks of companies' various hotel

units and reporting directly to the Executive Committee on business affairs.

2. To effectively communicate between Unit Managers (UM) and Executive Committee

(EC) members.

3. To prepare documents and memos issued by the EC for circulation to the UM(s) and

follow up on actionable items.

5. To make visits to Hotel Units routinely and conduct audits in processes, systems and

management of the Units, and to deliver detailed reports to the EC for decision making.

6. To have a firm grasp on Hotel Units’ departmental performance and enhancement

processes.

7. To hold meetings with Vendors and service providers, in assisting with the purchase

decision making process for the company.

8. In absence of the EC, to represent in various meetings or forums, as and when required.

9. To continuously be updated with the latest industry best practices, technologies, and

employee policies.

10. To ensure compliance in regulatory and statutory requirements of the company.

11. To act as an important gear in the functioning of the company and its goals.

12. To maintain company records efficiently and stay up to date with filing requirements.

13. Completes projects by identifying the key personnel in the organization and setting up a

task team to ensure timely completion.

14. Contributes to team effort by accomplishing related results as needed.

15. To represent the company in front of financial institutions, lawyers, chartered

accountants and other professionals, on behalf of the EC.

SKILLS AND QUALIFICATIONS

PERSONAL SKILLS

a. Attention to detail

b. Communication skills (Written and Verbal)

c. Punctuality

d. Scheduling and Administrative Support

e. Coordination and Organization

f. Leadership

g. Calendar Management

h. Professionalism

i. Presentation

TECHNICAL SKILLS

a. Use of Windows and/or Mac operating systems

b. Use of Smartphone for tracking Social Media campaigns and its management

d. Basic knowledge of softwares used in accounting and property management

f. Ability to learn and develop an understanding of new technologies and softwares that

are needed in the day to day functioning of the companies operations

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Navi Mumbai, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (required)

**Experience**:

- EA to MD: 3 years (required)
- total work: 2 years (required)

Willingness to travel:

- 25% (required)

Work Location: In person

Expected Start Date: 01/09/2024

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