Executive Associate

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

**Executive Associate - Drug Development -HYD, BMS**
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request.
- Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines.
- Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
- Prepare spreadsheets, PowerPoint presentations and drafts basic correspondences as requested.
- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
- Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses.
- Ensure manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
- Prioritize and complete support requests in a timely manner (i.e., issues with IT, systems, facilities, etc.)
- Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
- Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
- Submission of Purchase Orders into Ariba (usually requested by LT or their direct/indirect reports).

**Qualifications**:

- College degree in any discipline
- 8 years administrative or comparable experience
- Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.
- Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
- Maintains a positive attitude, a high level of productivity, and is adaptable to change.
- Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
- Ability to multi-task and adapt quickly to competing priorities while remaining focused.
- Ability to work effectively under pressure to meet deadlines.
- Exhibits a positive work attitude, and high productivity.
- Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

**Uniquely Interesting Work, Life-changing Careers**

**On-site Protocol**
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.