Executive Associate

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

**Job Title**: Executive Assistant
- Thinking and acting proactively on behalf of the executive to ensure the smooth running of their day to-day activities as well as the overall functioning of the group.
- The ability to think ahead and anticipate and resolve problems before they occur.
- The ability to resolve issues independently and proactively, represent the executive and their teams internally and externally with a high degree of professionalism, and have the ability to multi-task and as such be able to prioritize highly diverse, time sensitive and often complex projects, activities, and tasks with mínimal supervision.

**Key Responsibilities**:Responsibilities (include, but are not limited to):

- Perform diverse administrative duties, which by nature of the position involve high-level contacts and exposure to sensitive information necessitating the considerable use of confidentiality, tact, diplomacy, discretion, and judgment.
- Work directly with the FP&A LT, site finance LT and extended team members as warranted.
- Proactively maintain calendar; looking ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems, and issues, and take appropriate steps to produce desired outcomes with minimum assistance from manager.
- Acts as the business process owner of Leadership Team members SharePoint and MS Team sites and supports vendor-facing activities.
- Manages and updates access, content, communication, and administrative changes to the Share Point system as needed.
- Partners with the Leadership Team on Hyderabad related activities and assists the Hyderabad Engagement Team
- Support staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing conference connections, support in preparing agendas, and collection and distribution of pre-reads, generating meeting summaries and appropriate archiving of information.
- Schedule internal and external meetings, arrange travel including international aligned with corporate guidelines, proactively review, and refine travel arrangements.
- Support staff onboarding activities, including new hire systems set up and 'welcome' activities.
- Prioritize activities and act based on an understanding of department objectives, customer needs, and BMS business strategy.
- Handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Collaborates with and supports other GBO team members and partners with the other admin team members
- Demonstrates and inspires confidence and trust of others and maintains the highest standards of personal integrity.
- Acts in the best interest of the business and seeks feedback to improve performance.

**Qualifications & Experience**
- 5+ years of Executive Administrative experience.
- Must be able to handle multiple projects, prioritize competing demands and requests by taking initiative to adjust or change priorities and must be able to work independently.
- Ability to work effectively under pressure to meet deadlines.
- Excellent organizational, record keeping and communication skills (oral and written) including ability to draft correspondence upon request of manager.
- Proficiency with Microsoft Office Suite, Outlook, Calendar, SAP, SharePoint and working experience with Concur, Ariba/SAP, is strongly desired.
- A strong work ethic to generate high quality work under tight deadlines.
- Possess a high level of energy, strong work ethic, resourcefulness, and flexibility.
- Ability to anticipate and be proactive is critical.
- Experience working within the biotechnology or life sciences sector.
- Around the world, we are passionate about making an impact on the lives of patients with serious diseases.

**Uniquely Interesting Work, Life-changing Careers**

**On-site Protocol**

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these rol