Facilities Executive

JLL supports the Whole You, personally and professionally.

Facility Executive
Work Dynamics

What this job involves?
JOB AIM

Executive Facilities will be responsible for managing all aspects of day-to-day service delivery in GARTNER during the shift. He/ She also will be accountable for proper usage and functionality of the technologies implement at site.

**Responsibilities**:
Front Office Operations
To provide management advice for Front Office for escalated issues during the shift.
To ensure immediate response to all priority calls during the shift and follow escalation process.
To take rounds of front office, lobby area, rest rooms to ensure a high standard of housekeeping & upkeep.

Security Operations
Attending the shift briefing
To ensure Security muster, deployment and make sure to acknowledge on the register for any penalties/comments for the improvement in security services
To ensure that the security assignment manager or security in-charge of the facility is being updated on the client’s/VIP visits.
To ensure that the security related issues are discussed with security assignment manager and also on priority for the shift and ensure there is an action and tracking for the issue closure.
To ensure that security staff adheres to GAP norms.
To discuss and assist facility manager and security Manager (pan India) on monthly basis on the vendor performance matrix.
To ensure the Grooming of the staff
To manage the overall key room, clock room and time office operations.
To ensure weekly training is imparted and staff grooming standard is maintained.
To ensure VMT tool (vendor management tool) is up and run all the time
To ensure all registers/tools update for material movements (In & Out) on day to day basis
Follow the escalation matrix if anything wrong
Ensure to implement EHS practices (PPEs etc) in and around the security premises
Ensure to update the new assets in the asset tracker & update the relevant stake holders (WM & CEs)

Housekeeping Operations
Attending the shift briefing
To ensure Housekeeping muster, deployment and ensure acknowledgment on the register for and penalties/comments for the improvement in housekeeping services.
To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the client’s/VIP visits.
To ensure that the housekeeping related issues are discussed with housekeeping duty manager and also on priority for the shift and ensure there is an action and tracking for the issue closure.
To ensure a facility walk through to check on all rest rooms, breakout area, workstations, meeting rooms, cabins, common areas, development areas for the quality of the housekeeping services.
Identification, on time closure and reporting of snags.
To discuss and assist facility manager on monthly basis on the vendor performance matrix.
Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations.

Cafeteria Operations
To ensure caterers maintain a high standard of hygiene & cleanliness in the services areas.
During food run out situation, ensure the matter is escalated to catering lead and coordinate with the catering vendor or any other alternative arrangements.
To ensure random food samples test is done by GARTNER authorized vendor and results are taken up accordingly.
To manage and supervise the quality, quantity and the cost of meal and refreshments being served in the cafeteria.
To ensure that the operating hours, menus will be prominently displayed in all prominent places in the cafeteria.
To conduct quarterly traffic analysis and ensure that waiting time on the cash counter and food counters and Sodexho counters shall be within tolerable limits.
To ensure that the table & chairs are cleaned at all times and the frequency shall be modulated according to the traffic.
To ensure that tracking is done on the vendor crockery like spoons, plates etc. to ensure no shortages.
Should conduct monthly random Kitchen audit of the vendors.
Escalate Facility Manager and then GARTNER Lead on escalations.
Ensure the hygiene of the cafeteria vendors operating in stalls.
Ensure PPE are used by vendor staff
General Operations
To always ensure upkeep of breakout area & reprographic equipment’s and take necessary actions as required.
To ensure all such communication is entered in the duty manager log book to inform the next shift person. Proper handing over and taking over to be done.
To go for facility, walk around and ensure Walk around map & Guide is followed and maintained.
To adhere to GARTNER Policies, Processes & procedures and also the statutory documents
To adhere to GARTNER SLA & KPI as agreed with JLL
To assist Facility Manager in all such ISO, Internal, External, audits that happen at GARTNER and ensure necessary documentation are done
To coordinate with engineering team for any issues that need help.
Organizing induction program for all TPV & Jll staff
Plan & train TPV staff on GARTNER policies and require