Executive Assistant

5 days ago

Mumbai Maharashtra, India Design Qandy Full time

**Job Description: Executive Assistant - Founder**

**Who are we?**

Design Qandy is a luxury home décor brand. It’s nothing less than a revolution in home décor industry
- where technology enables world class home interior design.

We are a lean team of high-performing go-getters who take ownership of their roles in the organisation. Debates and discussions are an important part of our culture, and we encourage people to bring unique perspectives to the conversations.

**What would you be required to do?**
- Supervise the office boy, housekeeping staff, and security to efficiently manage the Founder's calendar, scheduling appointments, meetings, and other events.
- Book travel & accommodations arrangements for the founder for all his trips and for any employees who are travelling for official purposes.
- Coordinate with internal and external stakeholders to ensure timely and seamless scheduling while prioritizing urgent and important tasks.
- Draft correspondence, presentations, and reports to be sent on behalf of and signed by the Founder.
- Handle the Founder's payments, bank transactions, credit card payments and updations and related procedures and ensure all financial processes are accurately executed with the necessary approvals. Handle login credentials securely and discreetly.
- Manage all relevant documents related to banks, government agencies, and internal and external partners. Ensure accuracy, organization, and timely retrieval of documents as required.
- Monitor and renew all necessary memberships, such as club and hotel memberships, ensuring they are updated as needed.
- Assess and onboard new vendors based on their efficiency and quality standards for all official tasks along with Admin
- Develop a fair understanding of the Founder's day to day requirements, as well as their family business, and proactively plan and execute tasks to meet those needs.
- Remind the Founder of upcoming urgent and important meetings and tasks, on a daily basis. Continuously coordinate with stakeholders to ensure the timely completion of tasks.
- Perform tasks that will free up the Founder’s time like ordering books, returning any materials, sending festive gifts and greetings to our stakeholders for Diwali,
- Other duties, consistent with skills and experience, as directed by the Founder.

**What skills we are looking for?**
- Masters/bachelor in finance, commerce or related field preferred, or any other specialization
- Proven record of more than 5 years’ work experience being EA to a CXO/ founder
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent communication and interpersonal skills
- Maintain Discretion and confidentiality for all matters relating to the founder
- Strong attention to detail and accuracy
- Ability to work independently and proactively in a fast-paced environment

**Skills neede?**
- Work experience as an Executive Assistant, Personal Assistant or similar role more than 5 years
- Excellent proficiency in verbal and written communication.
- Proactive and detail-oriented individual with multitasking skills

**Job Types**: Full-time, Permanent

Pay: ₹300,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- How soon can you join us?
- Please help us with your current CTC.
- Are you ready to work 6 days a week from Kanjurmarg?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant - Founder/ Director: 5 years (preferred)

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