Personal Assistant

24 hours ago

Kolkata, India Fitzroy Full time

**Job Summary**:

- Organise, support and manage the demands of the management team within agreed deadlines, maintaining the required level of confidentiality and discretion at all times and ensuring time is utilised effectively.
- Identify business needs for the management team pre-empting requirements.
- Administer extensive diary management which includes arranging international meetings, internal and external meetings including the prioritisation of conflicting meetings.
- Organise offshore and onshore site visits.
- Organise expense claims.
- Prepare reports, presentations and other communications on behalf of the management team ensuring work is well presented and completed with a high degree of accuracy.
- Review and monitor the monthly travel costs
- Manage travel of management personnel
- Administer ways of consistently saving costs.
- Administer the on boarding of personnel - planning office space, car parking space, IT equipment access as applicable.
- Responsible for informing Office Services of any changes to the master office plan for your area
- Control the onboarding and Projects inductions of new starts (staff and ltd company contractors)
- Responsible for keeping the team distribution lists up to date
- Provide general day-to-day administration duties for the Directors and team

**Responsibilities and Duties**:

- Experience of providing full personal assistant and secretarial service
- Proficient in use of all aspects of Microsoft Office with excellent typing skills
- Experienced in arranging national/international travel with complex itineraries
- Excellent interpersonal skills, including first-class telephone manner and professional approach to work
- Organisationally and administratively strong
- Self motivated, pro-active and adaptable
- Decisive and able to operate with autonomy
- Maintaining confidentiality
- Innovative in approach
- Capable of implementing and operating efficient document storage and retrieval systems
- Experience in searching electronic and hard-copy information sources and providing unbiased summaries of data
- Ability to interact with staff and stakeholders both internal and external, at all levels
- Excellent communication skills

**Required Experience and Qualifications**:

- Experience of providing full personal assistant and secretarial service
- Proficient in use of all aspects of Microsoft Office with excellent typing skills
- Experienced in arranging national/international travel with complex itineraries
- Excellent interpersonal skills, including first-class telephone manner and professional approach to work
- Organisationally and administratively strong
- Self motivated, pro-active and adaptable
- Decisive and able to operate with autonomy
- Maintaining confidentiality
- Innovative in approach
- Capable of implementing and operating efficient document storage and retrieval systems
- Experience in searching electronic and hard-copy information sources and providing unbiased summaries of data
- Ability to interact with staff and stakeholders both internal and external, at all levels
- Excellent communication skills

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