Tender & Liaison Executive

**Job Title: Tender & Liaison Executive (Railway Projects)**
Location: [Civicon Ventures - Ulhasnagar, Maharashtra]
Reporting To: [ Project Head, Director ]

**About the Role**:
**Key Responsibilities**:
**1. Online Tender Management**:

- Tender Identification & Tracking: Proactively monitor various online railway tender portals (e.g., IREPS, e-Procurement platforms) for relevant tender opportunities aligning with the company's capabilities.
- Document Preparation: Meticulously prepare and compile all required technical, commercial, and administrative documents for online tender submissions, ensuring accuracy, completeness, and adherence to tender specifications.
- Online Submission: Execute timely and accurate online submission of tenders, navigating complex online platforms and troubleshooting any technical issues that may arise.
- Bid Security/EMD Management: Coordinate and ensure timely submission of Bid Security (EMD) as per tender requirements.
- Pre-Bid Queries: Prepare and submit pre-bid queries to railway authorities for clarifications on tender documents.
- Tender Amendments/Corrigendums: Track and incorporate all tender amendments, corrigendums, and addendums.
- Post-Submission Follow-up: Monitor tender status, participate in online bid openings, and track the evaluation process.
**2. Communication & Liaison with Railway Authorities**:

- Project Initiation & Approvals: Facilitate smooth communication with railway officials for project approvals, sanctions, and clearances at various stages.
- Work Completion Documentation: Prepare and submit all necessary documentation related to work completion, including joint measurements, completion certificates, and progress reports.
- Billing & Payments: Coordinate with railway authorities for timely submission of bills, follow up on payment processing, and resolve any discrepancies.
- Issue Resolution: Act as the primary point of contact for resolving operational, technical, or administrative issues with railway officials, ensuring mínimal delays.
- Meetings & Presentations: Arrange and participate in meetings with railway authorities as required, presenting project updates and addressing concerns.
**3. Documentation & Record Keeping**:

- Maintain comprehensive and organized records of all tenders submitted, communication with railway authorities, project documentation, billing details, and payment records.
- Create and update a database of railway contacts and tender information.
- Generate regular reports on tender status, project progress, and liaison activities.
4. Compliance & Regulatory Adherence:

- Stay updated with the latest railway rules, regulations
- Ensure all submissions and communications comply with railway guidelines and statutory requirements.

**Qualification**:

- **Experience: [e.g., 1-3 years] of proven experience in handling online tenders, specifically with Indian Railways (IREPS experience is highly preferred).**:

- Technical Skills:

- Proficient in using online e-procurement portals, especially IREPS.
- Excellent computer literacy, including strong proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Familiarity with digital signatures and online document submission processes.
- Domain Knowledge: In-depth understanding of railway tender processes, contractual terms, and relevant railway codes/manuals.
- Communication: Exceptional written and verbal communication skills in English and Hindi (knowledge of regional languages may be an advantage). Ability to draft clear, concise, and professional correspondence.
- Interpersonal Skills: Strong interpersonal skills with the ability to build rapport and effectively communicate with diverse stakeholders.
- Problem-Solving: Excellent problem-solving abilities and a proactive approach to addressing challenges.
- Organizational Skills: Highly organized with meticulous attention to detail and the ability to manage multiple tasks simultaneously.
- Negotiation Skills: Basic negotiation skills for addressing minor discrepancies in billing or project issues.
- Integrity & Professionalism: High level of integrity, professionalism, and ethical conduct.

Pay: ₹11,531.50 - ₹30,000.00 per month

Schedule:

- Day shift

Work Location: In person