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Executive Assistant to Md

2 weeks ago

Noida Uttar Pradesh, India MLJ Industries Ltd Full time

The Executive Assistant to the Managing Director provides comprehensive administrative and strategic support to ensure efficient operation of the MD’s office. This role involves managing schedules, coordinating meetings, handling confidential correspondence, making domestic and international travel arrangements, and liaising with both internal and external stakeholders. The EA ensures the MD's time is effectively utilized and priorities are managed seamlessly.

**Key Responsibilities1. Executive & Administrative Support**
- Manage and maintain the MD’s calendar, appointments, and meetings.
- Draft, review, and manage correspondence, reports, and presentations.
- Coordinate with internal teams for reports, follow-ups, and timely information flow.

**2. Travel Management & Visa Coordination**
- Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Maintain a record of travel histories, frequent flyer accounts, and related reimbursements or expenses.

**3. Communication & Coordination**
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Handle high-level confidential communications and maintain strong relationships with key business partners.
- Attend meetings with or on behalf of the MD and follow up on action points.

**4. Meetings & Documentation**
- Organize and coordinate meetings, board sessions, investor briefings, and strategic reviews.
- Prepare agendas, take minutes, track actionable items, and ensure timely execution.
- Maintain and organize all relevant documentation in a secure and accessible manner.

**5. Strategic & Business Support**
- Assist in business research, project tracking, and preparation of reports.
- Support the MD in reviewing strategic documents, business proposals, and operational data.
- Monitor progress of key initiatives and alert the MD of potential issues or delays.

**6. Confidentiality & Professional Conduct**
- Maintain absolute confidentiality on all sensitive matters.
- Represent the MD with professionalism and integrity at all times.
- Ensure the MD’s office operations run smoothly and efficiently.

**Qualifications & Skills**
- Graduate/Postgraduate in Business Administration or related field.
- 5+ years of experience as an EA to top-level management, preferably in a corporate or multinational environment.
- Strong knowledge of international travel and visa processes.
- Exceptional written and verbal communication skills.
- High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and ability to multitask and prioritize effectively.
- Discreet, reliable, and proactive with a high sense of responsibility.

**Preferred Attributes**
- Experience working with CXOs or in a fast-paced executive environment.
- Exposure to global travel planning and dealing with embassies or consulates.
- Comfortable working extended hours and handling urgent business needs.

Pay: ₹45,000.00 - ₹60,000.00 per month

Schedule:

- Day shift

Work Location: In person